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12 <br /> Attachment 2 <br /> 3. Concern: Ensuring that the entire Board of Commissioners is aware of talks and <br /> potential sites from the beginning; avoid "surprises" in the end <br /> ➢ Possible Solution: <br /> ✓ The Commissioner representative will share information regarding the <br /> progress of talks and negotiations of the potential site with other members of <br /> the BOCC during regularly scheduled BOCC meetings <br /> 4. Concern: Building Design Standards —comparison of prototype design and unique <br /> design <br /> • CHCCS is concerned that the "detailed cost comparison analysis"would add to <br /> the cost of a project and may not be available until the architect has proceeded <br /> far into the project. <br /> ❖ Items to be discussed <br /> => Use of prototype design is one area where Commissioners feel that school <br /> systems could achieve some economies in overall project costs <br /> 5. Concern: Commissioner representative that works on design phase is same person <br /> working through the siting process <br /> ➢ Possible Solution: <br /> ✓ Include wording in MOU <br /> 6. Concern: Include timeline, due dates, and documentation requirements (bid <br /> tabulations, etc.) for BOCC review and approval (i.e. getting information on BOCC <br /> agenda) <br /> ➢ Possible Solution: <br /> ✓ Include timelines in MOU <br /> ✓ Budget Office created Bid Tabulation Sheet to ensure consistent reporting for <br /> both school systems (page 14 and 15 of 9/25/00 agenda abstract) <br /> 7. Concern: How to address BOCC approval of project change orders <br /> Timing is a major concern on the part of the school systems <br /> ➢ Possible Solution: <br /> ✓ Provide a contingency in each project (based on % of total construction cost?) <br /> ✓ Change orders accounted for in "final accounting phase" of the project <br /> ✓ How best to handle change orders that cause the project to have a cost <br /> overrun? <br /> Page 2 of 2 <br />