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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: April 9, 2013 <br />Action Agenda <br />Item No. 7 -a <br />SUBJECT: Rogers Road Community Center Schematic Design Review <br />DEPARTMENT: County Manager, Asset PUBLIC HEARING: (Y /N) No <br />Management Services <br />ATTACHMENT(S): <br />1) Area Locator <br />2) Architectural Schematic Design <br />Renderings <br />INFORMATION CONTACT: <br />Frank Clifton, (919) 245 -2306 <br />Michael Talbert, (919) 245 -2308 <br />Jeff Thompson, (919) 245 -2658 <br />1 <br />PURPOSE: To: <br />1. Review and comment on the schematic design of the Rogers Road Community Center <br />and authorize staff and consultant to move forward with construction document <br />preparation and construction bid process; <br />2. Authorize the Manager to award a bid for construction and any unforeseen conditions <br />change orders for the Rogers Road Community Center in an amount not -to- exceed the <br />Board appropriated amount of $650,000 approved within the FY2012 -13 Capital <br />Investment Plan in the event that the bid award occurs during the summer break. This <br />bid award and subsequent construction start would be contingent upon the execution of <br />a Lease Agreement between Orange County and Habitat for Humanity, as well as the <br />execution of an Operating Agreement between Orange County and the Rogers Eubanks <br />Community Association ( "RENA "); and <br />3. Authorize the Chair to send a letter to the Town of Chapel Hill requesting that the Town <br />expedite the site plan review, permitting and other associated processes for the project <br />as well as waive all associated Town fees related to those processes. <br />BACKGROUND: On January 24, 2013 the BOCC authorized Orange County staff to move <br />forward with the development and construction of the Rogers Road Community Center located <br />on two lots within the Phoenix Place neighborhood owned by Habitat for Humanity ( "Habitat "). <br />This site is depicted on Attachment 1, "Area Locator ". Habitat will lease the site to Orange <br />County for a term of approximately 25 years with $1 per year lease payments as consideration. <br />The lease between Orange County and Habitat is forthcoming, as well a facility Operating <br />Agreement between Orange County and the Rogers Eubanks Neighborhood Association <br />( "RENA "). Both Agreements will be executed prior to any construction bid award or actual <br />construction activity. <br />The County has engaged Perkins + Will Architects as the designer for the project. Perkins + <br />Will is performing these professional services for the County on a Pro Bono basis. Joe Wagner <br />and Patric LeBeau represent Perkins + Will in this project and will present the project <br />renderings to the Board. <br />