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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: April 9, 2013 <br /> Action Agenda <br /> Item No. 5-f <br /> SUBJECT: Bid Award — Road Tractor for Recycling/Solid Waste <br /> DEPARTMENT: Solid Waste PUBLIC HEARING: (Y/N) No <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Bid Tabulation Gayle Wilson, 968-2788 <br /> Clarence Grier, 245-2453 <br /> PURPOSE: To consider awarding a bid to Piedmont Peterbilt of Greensboro, North Carolina for <br /> a Road Tractor for Orange County Solid Waste. <br /> BACKGROUND: The Fiscal Year 2012/2013 Recycling Division capital budget provided for the <br /> replacement of a Sterling road tractor. The road tractor is used to haul existing trailers <br /> containing primarily bottles, cans, and paper products from the County's central recyclable <br /> materials processing/transfer facility on Eubanks Road to markets. The unit can also be used <br /> for delivering large loads of mulch/compost and/or delivering boiler fuel made from clean wood <br /> waste. Recycling will retain the Sterling tractor to serve as a backup to the new unit. <br /> The current Sterling road tractor is a 2003 model with 275,960 miles. There have been no <br /> major repairs on this unit to date, but it is approaching end of its useful life as a front-line/daily <br /> use type vehicle and continued intensive use will result in major repairs. Staff's <br /> recommendation to replace this vehicle is based primarily on avoiding these major repairs. <br /> Orange County's road tractor requirements were advertised through bid number 287 and five <br /> vendors submitted bids. Pursuant to the attached bid tabulation, Piedmont Peterbilt of <br /> Greensboro, North Carolina submitted the lowest responsible bid that was responsive at a <br /> delivered cost of$107,648 for a Peterbilt 579 cab and chassis with a Cummins engine. <br /> FINANCIAL IMPACT: Total purchase price would be $107,648. Sufficient funds were allocated <br /> within the FY 2012-2013 Solid Waste Recycling budget for this purchase. <br /> RECOMMENDATION(S): The Manager recommends that the Board award bid number 287 to <br /> Piedmont Peterbilt of Greensboro, North Carolina at a delivered cost of$107,648. <br />