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1 <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />DISCUSSION ITEM ABSTRACT <br />Meeting Date: April 4, 2013 <br />SUBJECT: Public Meeting to Discuss a Board Meeting Room in the Whitted Building <br />DEPARTMENT: Asset Management Services <br />PUBLIC HEARING: (Y /N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />1A) Conceptual Use Floor Plans Jeff Thompson, 919 - 245 -2658 <br />1 B) Aggregated Board Meeting Calendar <br />for 2013 <br />2) Hillsborough Zoning Definitions & <br />Process Options <br />3) Orange County Cultural Center <br />Statement of Intent <br />PURPOSE: To receive presentations, take public comments and discuss the possibility of <br />renovations to the former Library space within the Whitted Building for a Meeting Room for the <br />Board of County Commissioners (with the Meeting Room potentially being shared with the Town <br />of Hillsborough, Orange County Board of Education, and the Orange County Cultural Center). <br />BACKGROUND: On February 21, 2013, the Orange County Board of County Commissioners <br />and the Town of Hillsborough Board of Commissioners met jointly to discuss potential uses of <br />the former library space housed on the second floor of the Whitted Facility. The BOCC and <br />Town Board agreed to conduct a public meeting at the Whitted Building, present conceptual <br />designs for a meeting room and invite public comments on the potential uses being <br />contemplated by the BOCC. <br />1. Conceptual Floor Plans & Aggregated Board Meeting Calendar Presentations <br />County staff has worked with Corley, Redfoot Architects to investigate possible design concepts <br />for a meeting room in the former Library space within the Whitted Building. Attachment 1A <br />presents three (3) conceptual use floor plans for a meeting room. <br />Attachment 1 B is an Aggregated Board Meeting Calendar for 2013. All meeting dates for the <br />Orange County Commissioners, Orange County School Board and the Town of Hillsborough are <br />posted on the calendar. There are several conflicting Board meeting dates that occur in 2013 <br />and conflicts between the elected Boards will need to be addressed. <br />Attachment 1A — Conceptual Use Floor Plans <br />Attachment 1B — Aggregated Board Meeting Calendar for 2013 <br />2. Town of Hillsborough Description of Potential Review Processes <br />The Town of Hillsborough will provide information on the review processes associated with <br />approval of the meeting room facility in the Whitted Building. <br />