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and return receipt requested,to the parties as follows: <br /> To the County of Orange: Solid Waste Management Department <br /> PO Box 17177 <br /> Chapel Hill NC 27516 <br /> Attn: Joe Clayton <br /> To Judy D Brookds&Dean Brooks Judy D. Brooks Contractor, Inc. <br /> 1195 Beal Road <br /> Goldston,NC 27252 <br /> SECTION 23 <br /> Records and Reports <br /> Contractor shall maintain its books and records related to the performance of this Agreement in accordance <br /> with the following minimum requirements: <br /> (a) Contractor shall maintain any and all ledgers, books of account, invoices, vouchers and cancelled <br /> checks, as well as all other records or documents evidencing or relating to charges for services, <br /> expenditures or disbursements borne by the County for a minimum period of three years, or for any <br /> longer period required by law, from the date of final payment to Contractor pursuant to this <br /> Agreement. <br /> (b) Contractor shall maintain all documents and records which demonstrate performance under this <br /> Agreement for a minimum period of three (3) years, or for any longer period required by law, from <br /> the date of termination or completion of this Agreement. <br /> (c) Any records or documents required to be maintained pursuant to this Agreement shall be made <br /> available for inspection or audit, at any time, during regular business hours, upon written request by a <br /> County representative at Contractor's address indicated for receipt of notices in this Agreement. <br /> (d) Contractor shall provide monthly project reports to the County during the contract period, to be due <br /> within 15 working days of the end of the previous monthly period. At a minimum, the reports shall <br /> include: <br /> Summaries of the volume or estimate of weight of all separated food waste materials <br /> collected in this program; <br /> • Participation rates in terms of monthly weight or volume counts by locations; and <br /> • Description of program progress, including any collection complaints or other problems <br /> encountered,and how they were resolved. <br /> (e) Contractor shall provide a Contract Tenn Summary Report to be due within 30 days of the end of the <br /> fiscal year June 30,2001. At a minimum the report shall include: <br /> • A collated summary of the weights or volume estimates, <br /> • A discussion of highlights and problems and measures taken to resolve problems and increase <br /> efficiency and participation;and <br /> • Summary of complaint calls by number and type. <br /> 8 <br />