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It --'- the specific responsibility of the Grantee to ensure that the Board(s) of County <br /> Cc--.-nissioners and any local government body with authority over the Grantee county or <br /> the iurisdiction in which the facility or program is to be located approves of the use of a <br /> panicular site for any operations paid for in whole or in part by NCDOCCJPP funds. <br /> F=_hler, title to any property must be held as stated in III. K. above. <br /> IV. Operational Procedures <br /> A. County Policies In Effect: The Grantee county shall manage the grant fiUlds and ensure that <br /> the grogram operation and all grant fund expenditures are carried out under the fiscal policies <br /> of e Grantee county, except where otherwise provided for in this contract. <br /> B. Implementation of Project Within Sixty Days: The Grantee agrees to implement <br /> NCDOCCJPP projects within sixty days following the grant contract effective date, except <br /> as :-ovided below or be subject to automatic cancellation of the grant.. An extension may <br /> be authorized if requested and justified in writing during the initial sixty-day period. <br /> I=Tementation includes hiring of staff or expenditure of funds as stated in the budget of an <br /> ap-p-mved NCDOCCJPP plan or application. <br /> C. Accounting Requirements: Grantee agrees to record all project costs following generally <br /> aco?-pted fund accounting procedures. A separate account number or cost recording system <br /> mr-st separate all project costs from the Grantee's other or general expenditures. Adequate <br /> dozurnentation must be maintained for all project expenditures and commitment of funds,. <br /> SuzH financial records and supporting documentation must be retained and available for audit <br /> pu:poses for three years following the end of the grant period. Adequate documentation is <br /> de2ned as follows for each major budget category: <br /> 1. Personnel: Documentation must include time and attendance records, payroll <br /> periods, payment rate and a brief description of the service(s) provided. Time <br /> Reports must be signed by the employee and supervisor. This requirement,applies <br /> to all personnel paid from NCDOCCJPP grant funds. All salary increases must- <br /> comply with CJPP policy and be approved as a part of the annual grant submission <br /> or in subsequent program/budget amendment requests. <br /> Contractual Services: For individual contractual service providers,documentation <br /> must include the signed contract, time and attendance reports showing time period, <br /> payment rate,hours per day and service(s)provided. Documentation must be signed <br /> by the contractual service provider and the project director. In case of organizations <br /> performing professional services, documentation must include a detailed billing <br /> indicating services performed or products delivered, payment rate consistent with <br /> contractual agreement, and approval by the project director. <br /> 3. Travel: Documentation must be detailed, to include date, destination, mileage, <br /> reason for travel, and itemization of expenses. Receipts for parking, tuition, <br /> registration,and lodging are required. Expense vouchers will include the signature <br /> of the employee and supervisor. Travel expenses shall not-exceed those approved by <br /> the Grantee county. Travel in permanently assigned county vehicles purchased with <br /> CJPP funds must be documented on a travel log and kept available for reviewing <br /> during monitoring visits. <br />