ORD-2000-127 Authorization to Purchase Property and Pursue Financing and Renovation Efforts at 228 South Churton Street

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7 1) Feasibility study to determine the most economically efficient HVAC system, with strong focus on the life cycle cost to be designed for the Whitted Human Services Center and the Northern Human Services Center; and 2) To design the resulting systems for the two facilities, produce specifications and drawings to support the bid process, and to provide construction administration services throughout the project; and 3) To design, produce specifications and drawings for the bidding procedure and to provide construction administration for upgrades to the electrical services in the Court Street Annex. Commissioner Jacobs made reference to point#1, "Feasibility study to determine the most economically efficient HVAC system," and added, "most economically and environmentally efficient HVAC system." A motion was made by Commissioner Jacobs, seconded by Commissioner Gordon to approve a proposal and a contract with Robson and Woese for the three items as listed above with the additional language and authorized the Chair to sign. VOTE: UNANIMOUS 9. ITEMS FOR DECISION - REGULAR AGENDA a. Authorization to Purchase Pro and Pursue Financing renovation Efforts at 228 South Churton Street The Board considered the purchase of property at 228 S. Churton Street in Hillsborough for use as offices for the Department of Purchasing and Central Services. Director of Purchasing Pam Jones summarized the information in the agenda abstract. She said that the counter offers that were received from the owners of the property were within the acceptable terms- $56,000 for the south end of the property and $240,000 for the north end of the property plus the additional lot behind it. This is a total of$296,000 for the building and the lot. The staff will be seeking third party financing for the full $296,000 for 59 months, which will be $65,000 per year and $19,000 is offset by the rent that is currently paid so the new money would be around $46,000. She said that they intend to pursue an environmentally sensitive renovation on this project. Commissioner Gordon asked that a limit be set on the contracts for professional services and the bids for the renovation. Pam Jones said that the estimate for the roof work was between $45-50,000. She said that she would not know this amount until the bids came in. The architectural work would be 10-12% of whatever the budget of the project is going to be. John Link suggested a limit of$75,000 between now and August 15, 2000. The Board agreed to add #6 to the actions that the amount disbursed between now and August 15,2000 would not exceed $100,000. A motion was made by Commissioner Jacobs, seconded by Commissioner Gordon to approve the following actions: 1) Authorize the purchase of 228 S. Churton Street, Hillsborough for use as offices for the Department of Purchasing and Central Services; and 2) Authorize Manager to contract for professional services as may be necessary to carry out the retrofit of the space; and 3) Authorize the Purchasing Director to award bids for renovation work that would be above her approval limit but are necessary to commence between July 1, 2000 and August 15, 2000; and to report same to the Board of Commissioners; and 4) Approve a Reimbursement Resolution; and 5) Approve the capital project ordinance to support such action. 6) The amount disbursed by the Manager and the Purchasing Director between now and August 15, 2000 for this project will not exceed $100,000. VOTE: Ayes, 4; No, 1 (Commissioner Halkiotis) b. EmPOWERment. Inc. Request for Funds for Acquisition of Eleven Homes The Board considered a request for funds from EmPOWERment, Inc. for the acquisition of eleven homes in Carrboro for the purpose of repairing and reselling these homes to low income families. 13