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COP ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: November 8, 2012 <br />Action Agenda <br />Item No. 5 -i <br />SUBJECT: Report on Library Interoperability <br />45 <br />DEPARTMENT: Library Services PUBLIC HEARING: (Y /N) No <br />ATTACHMENT(S): <br />Cover Memorandum with: <br />• Report <br />• Copy of Signed Interoperability <br />Agreement Regarding Library <br />Services between Orange County <br />and Chapel Hill <br />INFORMATION CONTACT: <br />Lucinda Munger, 919 - 245 -2528 <br />PURPOSE: To receive the Library Interoperability Report from the Town and County Managers <br />and Library Staff for Orange County and the Town of Chapel Hill, and authorize staff to proceed <br />with implementation of the first four (4) short term objectives. <br />BACKGROUND: In 2012, the Orange County and the Town of Chapel Hill entered into an <br />Interlocal Agreement for Library Services (attached). A condition of this agreement (Section 3) <br />is a report to the two governing boards by County and Town Managers and Library Staff <br />regarding appropriate methods for interoperability between the Orange County Library System <br />and the Town of Chapel Hill Library. The attached memo and report outline the short term <br />objectives and process for attaining preliminary steps toward interoperability. <br />As part of the agreement, the 2013 -14 County contribution to Chapel Hill for Library Services is <br />scheduled to be 27% of total County Library System operational costs, an increase of 3% over <br />the FY2012 -13 of 24 %. If total library expenses remain the same at $1,705,183, then 27% <br />would reflect a contribution of $460,399. <br />FINANCIAL IMPACT: There are no financial impacts associated with receiving the report and <br />no impacts with the recommended implementation of the first four (4) short term objectives. <br />RECOMMENDATION(S): The Manager recommends that the Board: <br />1) Receive the report; <br />2) Authorize staff to proceed with implementation of the first four (4) short term objectives; <br />3) Plan to discuss the "Areas of Further Exploration" at the joint meeting between the Board <br />of Commissioners and Chapel Hill Town Council scheduled for March 2013; and <br />4) Request that the elected officials working group meet prior to the March joint meeting to <br />review progress and make recommendations. <br />