Agenda - 03-19-2013 - 5g - Laserfiche WebLink

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performance or price competition for a product are not available; (ii) a needed product is available from only one source of supply; or (iii) standardization or compatibility is the overriding consideration. This is a sole source purchase according to NCGS 143- 129(e)(6). The Motorola MCC7500 are the only consoles that will directly wireline interface to the NC State Highway Patrol's VIPER P25 Core. There are no other compatible devices sold by other vendors. FINANCIAL IMPACT: The consoles are proposed for purchase with funding from the Emergency Telephone Fund (ETF). The total cost of the replacement/purchase is $770,088 and is an approved expenditure by the NC 9 -1 -1 Board. In order to secure the order with Motorola, a 30% down payment equaling $231,026 is required. The final balance of $539,062 will be due FY 2013/14 once the consoles have been installed and pass the validation test. The 30% amount is currently available in the ETF balance. If this amendment is approved, the amount in the Manager's Recommended Capital Investment Plan (CIP) in the Communications Systems Improvements project for P25 Compliant radio consoles in FY 2013 -14 can be reduced by this 30% amount ($231,026). The remaining amount of $539,062 will remain in the CIP in FY 2013 -14, and will be debt financed using 9 -1 -1 funds to pay the debt service. With this appropriation of $231,026, the current Unassigned Fund Balance of the E -9 -1 -1 Fund is $640,209. RECOMMENDATION(S): The Manager recommends that the Board 1) approve and authorize the Chair to sign the agreement for the total project cost of $770,088 to purchase eleven (11) Motorola Radio consoles for the 9 -1 -1 Center, and 2) approve Budget Amendment #8 -B to appropriate $231,026 from the FY 2012/13 ETF Fund Balance to initiate the purchase of the new P25 VIPER consoles.