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1 <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: March 19, 2013 <br />Action Agenda <br />Item No. 5 -d <br />SUBJECT: Schools Adequate Public Facilities Ordinance ( SAPFO) — Receipt and <br />Transmittal of 2013 Annual Technical Advisory Committee Report <br />DEPARTMENT: Planning & Inspections <br />ATTACHMENT(S): <br />1. SAPFO Partners Transmittal Letter <br />2. Draft 2013 SAPFOTAC Annual Report <br />& Larger Scale Projection Worksheets <br />(Under Separate Cover) <br />PUBLIC HEARING: (Y /N) No <br />INFORMATION CONTACT: <br />Perdita Holtz, 919 - 245 -2578 <br />Craig Benedict, 919 - 245 -2592 <br />PURPOSE: To receive the 2013 Annual Report of the SAPFO Technical Advisory Committee <br />( SAPFOTAC) and transmit it to the SAPFO partners for comments before certification in May. <br />BACKGROUND: <br />1. Annual Report <br />Each year the SAPFOTAC Report is updated to reflect actual changing conditions of <br />student membership and school capacity. This information is analyzed and used to <br />project future school construction needs based on adopted levels of service standards. <br />There are two steps to the full report. The first part (Student Membership and Capacity) <br />is certified in the fall and then this full report, in the following spring, is to keep the SAPFO <br />system calibrated. At the December 3, 2012 Board of County Commissioners meeting, <br />the Board approved the November 15, 2012 actual membership and capacity numbers <br />(i.e. first part) for both Orange County Schools (OCS) and Chapel Hill- Canrboro City <br />Schools (CHCCS). <br />A draft of the full annual SAPFOTAC Report is complete and has been reviewed by the <br />SAPFOTAC members. <br />2. SAPFOTAC <br />The SAPFOTAC, comprised of representatives of both school systems and the Planning <br />Directors of the County and Towns, is tasked to produce an annual report for the <br />governing boards of each SAPFO partner outlining changes in actual membership, <br />capacity, student projections, and their collective impacts on the Capital Investment <br />Program (CIP) and the future issuance of Certificates of Adequate Public Schools <br />(CAPS). Orange County's Planning Staff compiles the report, holds a meeting discussing <br />the various aspects, and then prepares a draft report, which is reviewed by the SAPFO <br />Technical Advisory Committee. <br />