Agenda - 03-19-2013 - 5a - Laserfiche WebLink

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13 1 Commissioner Dorosin said, he would like to see, for the manager, some input from the 2 staff, because the Board has a limited view. He agreed with a goal oriented evaluation but 3 disagreed with having an outside person to collect the information. He suggested that a board 4 member or a chair could perform this task and said that he is wary of making this more process 5 heavy. He does think a tool is needed and a sub-committee could be charged with this task. 6 He also questioned what happens to those evaluations. 7 Donna Baker said they are part of a closed session that is in a secure file case unless 8 opened up per the county attorney. 9 Commissioner Dorosin asked if they are given to the people. 10 Frank Clifton said that you get a summary and he noted that the laws have changed. 11 Commissioner Dorosin said he believes that every employee should be given a copy of the 12 actual evaluation. 13 Commissioner Pelissier said when there has been an instrument, ratings, summary and 14 the comments have been given to the employee. 15 Commissioner Price asked if Commissioner Gordon had created an instrument. 16 Commissioner Gordon said they presented this process a while ago and had an idea for 17 an instrument but wanted to have this approved before developing an instrument. 18 Commissioner Rich said the reason why the facilitator worked well is that, in Chapel Hill. 19 some council members did not feel comfortable talking among themselves and they talked with 20 the facilitator separately. There was more freedom to speak without reservation. 21 Commissioner McKee said the reason for this discussion is because they don't have a 22 process or an instrument and this needs to be a more structured and uniform process. He 23 expressed his discomfort at the way things have been done and his desire that it be more 24 structured. 25 Frank Clifton said there is a lot that goes into an evaluation process and goals are good 26 but there are other priorities that should be taken into consideration with performance measures 27 outside of goals. He noted that the priorities of the Board constantly shift and change. He said 28 he did find instruments when he first came here but there was no consensus on them. He said 29 that a manager generally gets evaluated, whether right or wrong, on the most recent task or last 30 few months. He does not believe a perfect instrument will be found. 31 He noted that the three years he's been here, there has never been a question of salary 32 and benefits of a comparison of competitive organizations. This does not affect him, but it will 33 be important when a new manager is hired. He noted that with regard to goals, where the 34 money is, is also where the focus and goals are. He said that even with an instrument, fluidity is 35 necessary. He agrees that an outside person is necessary to help with the process. 36 Chair Jacobs said he does not believe people have read page three as though ready to 37 act on it. He said people should read it and then come back to a meeting and adopt it as a 38 consent item or make suggestions for changes before taking the positive step of moving toward 39 a process. 40 Commissioner Gordon recommended that they adopt this. 41 Commissioner Price asked if there was an evaluation instrument and Commissioner 42 Gordon said no, but that a sub-committee or someone else could work on that aspect. 43 Commissioner Rich asked if this plan had worked in governmental situations and 44 Commissioner Gordon said yes, at Triangle Transit. 45 46 Chair Jacobs summarized the following points of consensus: 47 - Agreement on use of an instrument 48 - Give people summaries of their evaluation 49 - Bring in an outside facilitator (Details of how to select this- to be determined) 50