Agenda - 03-19-2013 - 5a - Laserfiche WebLink

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11 1 not heard of any of these complaints from the users and he is not sure where the statements in 2 the packet are coming from. He said the building is well kept and maintained. He is concerned 3 about moving the agencies in this facility is because all the extensions in this building use a 4 common federal server and must be in the same facility to use this. He said they also interact 5 on a daily basis with each other and the idea of cramming those agencies, not even including 6 the Department of Environment, Agriculture, Parks and Recreation (DEAPR). He said he is 7 bothered by the idea of cramming them into cubicles because planning was just moved out of 8 that building to get rid of cubicles. He said there has been talk for 25 years of building an 9 agriculture building and it is no closer to being done. He said the current space is not adequate 10 and now the proposal would put them in an even smaller space. He said that FSA will not allow 11 employees to be in a building in a flood plain, thus a move would break the organizations up 12 that need to stay together. He said that the number of farmers is higher in Orange and he is 13 very concerned about losing this agency. He said that the cost and all of the things he has 14 mentioned are a major concern to the agriculture community. He said he does not feel the 15 building is about to fall down and the agriculture community has been blindsided by this 16 because they were not included in the planning upfront. 17 Commissioner Price said she would support keeping these agencies together. 18 19 Chair Jacobs summarized the following points: 20 - Joint neighborhood meeting with town of Hillsborough regarding Whitted is needed 21 - Need an updated cultural center business plan 22 - Want more formalized conversation with the Board of Elections 23 - Need to engage users of agriculture and environment building 24 25 Chair Jacobs said regarding the last point, looking at the life expectancy of the building, 26 is there a window where another facility could be built to meet the same needs before investing 27 so much money that it is not cost effective to stay there. He questioned whether there is a 28 window to meet these needs of agri building and noted that it would be good to see Adopted 29 plan for Blackwood property which included possible accommodations of the facility. 30 Chair Jacobs said there is a need for analysis of overarching space needs. He noted 31 movements of many departments with varying levels of constituents, and some in buildings that 32 aren't optimal. He said they do need more outreach and conceptualization to address concerns 33 raised. He said that part of the push for new space is to accommodate growth in the different 34 departments. He questioned the feasibility of any decisions being made this fiscal year. 35 Commissioner Gordon said they need a description of departmental space requirements 36 as well as the type of facilities needed to accommodate that. She referenced the 2012 Facilities 37 Inventory and noted the need to add the Solid Waste Administration building. 38 Frank Clifton said that the intention was to wait until the board had given its input before 39 doing the community outreach. He said that, with regard to CI P, at this point it would simply be 40 matter of setting aside money for design work. 41 Commissioner McKee said the main point with his previous comment is that anything 42 done by the board gets out into the public very quickly and rumors start. He said there is a need 43 to involve the affected agencies and noted that there are several of those people in attendance 44 at this meeting. 45 Chair Jacobs said the request was to provide feedback to staff, and this has been done. 46 He said that there was no plan to move forward without input, only to discuss options. He said 47 that there will be plans to engage constituents in the future. 48 Commissioner Gordon asked that her memo be inserted in the minutes 49 50 3. Discussion on Evaluation Process for Three Staff Members Appointed by the 51 Board