Agenda - 03-19-2013 - 5a - Laserfiche WebLink

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9 1 Commissioner Pelissier said one of the uses would be for work sessions, and would they 2 have noise from other events. 3 Frank Clifton said many of these issues would need to be resolved, such as 4 soundproofing, windows, etc. 5 Frank Clifton said the next item is about Link Government Services Center and the 6 Annex. 7 Jeff Thompson said the space study has been updated several times and the last one 8 was in 2009 and the agricultural functions were included in the Revere Road property. He said 9 the study did not take into consideration the aged building and the $1-1.5 million dollar repair 10 costs. He said the building costs about $50,000 a year to operate. He said the people in the 11 building are operating harmoniously and it meets the space study needs. 12 Architect Ken Redfoot referenced the Annex and showed the floor plans. He said the 13 Board of Elections is presently in the lower level. He said a simple study was done regarding 14 how to accommodate as many offices as possible within this foot print. He showed layout of the 15 offices, conference room, shared reception, and possible kitchen space. He said in the attic 16 space, with appropriate updates, there is usable space to accommodate five people. He said 17 that in this plan there are a total of 26 office areas in the lower level as well as the 5 in the upper 18 level. 19 Ken Redfoot said the total square footage on first floor is about 6900 sq. ft. 20 Jeff Thompson said that as comparison, the existing facility, has 10,926 usable square 21 feet within the current EAC facility. 22 Chair Jacobs asked if there would be changes to any of the cinderblock wall 23 configurations. 24 Ken Redfoot said most of the cinder blocks are non-load bearing and could be 25 demolished. He said the building is very well built and structurally sound. 26 Jeff Thompson said there are about$250,000 in HVAC concerns, including equipment 27 that is below water level in the event of a 100 year flood. He said that if the envelope of the 28 building is breached, this will trigger flood regulations and town historic regulations; however if 29 changes are kept within the envelope of the building, it keeps expenses much lower. 30 Chair Jacobs asked how much parking is associated with building. Frank Clifton said it 31 is for the full use of this building. Chair Jacobs asked if there would actually be sufficient 32 parking, even on court days. Frank Clifton said there are crowded times from on Wednesday 33 morning, but more people are using the parking deck now that it is free. 34 Commissioner Price said what is the reason for suggesting 26 office spaces in the 35 annex. 36 Ken Redfoot said this number came from a combination of the way people might move 37 between the facilities being discussed and determine if there was an adequate amount of offices 38 between Whitted, the Annex and the Link building, to accommodate these moves. 39 Commissioner Price asked why specifically 26 offices were needed in this building and if 40 they know what departments would move there. 41 Frank Clifton said they looked at Revere Road and who might move and how 42 consolidation could be done and how many offices could you have. He said they then work 43 backward to see if this accommodates everyone. The number given was just the maximum 44 number of offices. 45 Commissioner Price asked why re-locate the Board of Elections out of the annex since 46 they are using all the space. She noted that there are few employees but high number of 47 volunteers. 48 Frank Clifton said most of the space is used for storage. He said that they are paying 49 utilities in two facilities and under-using both. He said the attempt was made to come up with 50 alternative uses that made sense.