Agenda - 03-19-2013 - 5a - Laserfiche WebLink

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8 1 nighttime peak use, where normal peak use is during the day. She said she did not attend any 2 of these neighborhood meetings but feedback was concern for noise, traffic, how often would 3 facility be used, etc. She said they all need a joint meeting to discuss this in more detail. She 4 said that the County has a role as building owner; the town has a role as regulator; the cultural 5 center has a role as potential user; and the neighborhood has a role. She said that each 6 government user needs to communicate their usage needs and then the remaining time shown 7 to the arts group to determine if it is enough and how much of it they will use. Once this is 8 established, the usage can be presented to the neighborhood. 9 Chair Jacobs said at some point there will need to be an open house to give all an 10 opportunity to speak on the pros and cons of this proposal. He said Hillsborough's regulations 11 also must be accounted for as well as an awareness of the space that each department needs. 12 Commissioner Pelissier said she does not want to close the door to the cultural center or 13 presume what will or won't meet their needs. She said they need to have meeting space there 14 too, and since it is a unique space and it would be a shame to turn it all into office space. She 15 said they do need more information on some of the other buildings, and there is a need for an 16 assessment on the use of the offices. 17 Commissioner Dorosin said it appears there is available space to make use of: Whitted 18 and Link Government Services Center; with the Annex, is there a deadline to get out of it or 19 invest in it. 20 Frank Clifton said there is no deadline but if one of the HVAC systems failed, that would 21 be costly to replace. He said it is a very large building being used by a small group and has an 22 operational cost of$25,000 per year. 23 Commissioner Dorosin asked about the Revere Road facility and its short anticipated life 24 span. Frank Clifton said that building is 60 years old, needs a replacement of roof and it is 25 energy inefficient due to additions made over time. 26 Commissioner Dorosin said whatever happens with a meeting space, the idea is that 27 they will still meet at Southern Human Services Center and northern Orange County. He said 28 initially he liked the idea of co-locating the meeting room with the arts center since governmental 29 buildings are underutilized, especially on weekends. He said the idea of having a viable 30 art/performance space similar to the successful arts space in Carrboro. He said that perhaps 31 the space could serve as an incubator for the arts group, who could find another space 32 elsewhere if their needs increased. He said he feels they can make it work and there is a nitch 33 to be filled. He would like to know the alternative ideas for Link Government Services Center 34 too. 35 Commissioner Price said the cultural community was instrumental in trying to save the 36 Whitted space years ago. She said the arts business plan in their packet is an old plan and they 37 need an updated business plan that accurately portrays how they would use it. She said there 38 has been an investment from the community too. 39 Chair Jacobs said there will be a meeting with the Town of Hillsborough on 2/21 and 40 then a joint meeting with all interested parties could be suggested. 41 He said they are going to have a CIP work session in March and a work session in April, 42 so they need to schedule a meeting with the public soon. He said they need to discuss where 43 this project fits in the que of capital projects with the county. 44 Chair Jacobs said he was part of the last space needs study work group and they 45 decided not to put all of their facilities in one area, because it was too much traffic impact for 46 downtown Hillsborough. 47 Chair Jacobs said the majority of Board of County Commissioners are interested in 48 continuing to look at this as a possibility for joint usage and he said the next step is to see how 49 this fits into the neighborhood and town ordinances. 50 Commissioner Price said they need to get more updated information from the cultural 51 center to make sure they will fit.