Agenda - 03-19-2013 - 5a - Laserfiche WebLink

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19 1 Discussion ensued as stated below. (No vote was taken because two members — 2 Commissioner Rich and Commissioner Price— had already been nominated and approved). 3 4 Commissioner Rich asked Commissioner Dorosin's opinion regarding his legal 5 representation of RENA and asked if he has any issue with balancing that out. 6 Commissioner Dorosin said he has no problem. He stated that the conflict of interest 7 guidelines clearly relate to financial interests and he has none, as he does not get paid by 8 RENA. He believes that he will act, at all times, in the best interest of the county. 9 Commissioner Dorosin said that he feels he was at a disadvantage by being the last 10 nominee. He said they should have asked people to pick two nominees. He said the process 11 was not clear. 12 Commissioner McKee said they are too far down the road to reverse. 13 Commissioner Jacobs noted that he has asked for approval of the process before 14 beginning. He noted that anyone could have nominated anyone in any order. 15 Commissioner Dorosin said that he still did not feel the process was clear. 16 Commissioner Jacobs asked if the majority of the board was willing to do things otherwise 17 or if they were content. He acknowledged Commissioner Dorosin's point. The majority of the 18 board was content. 19 Chair Jacobs said Commissioner Price and Commissioner Rich will represent Orange 20 County on the Historic Rogers Road Task Force. 21 22 4. Discussion of Some Board of Commissioners and Advisory Board Protocols 23 Chair Jacobs referenced the yellow sheet (copy of 2008 Advisory Board Chairs Meeting) 24 and the need to orient the advisory board chairs. He said this came up, in part, when 25 Commissioner Dorosin brought up the process of how they appoint to advisory boards. He said 26 some of the advisory boards develop the expectation that if they nominate people, it is a breach 27 of faith if the Board does not accept the nominations. He noted an email conversation clarifying 28 that this is not how it works. The County Commissioners are the only body that can appoint to 29 boards. These things need to be gone over with the advisory boards and he noted the need to 30 provide guidance to these boards on several issues, i.e. closed session meetings, and to give 31 them an opportunity to ask questions. He is talking about meeting with advisory board chairs. 32 Chair Jacobs said work sessions were one issue that needed clarification. He noted 33 that at work sessions, the public cannot speak, and there is no voting, no approvals or rejections. 34 Items may be referred to a regular meeting and that items are not added to the agenda. There is 35 a petitioning of the board at the beginning of Board meetings. In order to put items on the 36 agenda, they must be reviewed at agenda review and will then put on a suitable agenda or clear 37 reason will be given if they are not added. He said that an item not added is not considered 38 "dead" and can be brought back at a later date. This system was developed to give order to the 39 way in which matters are put on the agenda and to prevent items from appearing on the agenda 40 without proper vetting about what is involved. He said this process has been used a little, but not 41 much since the new members were seated. He referenced one petition by Commissioner 42 Pelissier to have the Chair write a letter to all the advisory board members who have finished 43 terms. Chair Jacobs said they currently receive a letter from the clerk and it will now have the 44 Chair's signature on it. That is an example of a petition that will be answered. 45 Commissioner Rich asked about time frames for responding to petitions and Chair 46 Jacobs said there are two answers; one is ASAP and the other is the staff has to respond, which 47 may take awhile for staff to get things together sufficiently to bring it back to the agenda. In 48 either case, an answer will be given promptly. This response will tell you that if it is going to be 49 on an agenda or not, and if not on the agenda at the next meeting, a time frame will be given.