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2013-068 Housing - NC Housing Coalition for Continum of Care Participation Agreement $0
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2013-068 Housing - NC Housing Coalition for Continum of Care Participation Agreement $0
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2/26/2013 2:49:40 PM
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2/26/2013 2:49:06 PM
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BOCC
Date
2/25/2013
Meeting Type
Work Session
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Agreement
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Mgr Signed
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R 2013-068 Housing - NC Housing Coalition for Continum of Care Participation Agreement $0
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4. If the client has given approval through acompleted consent form, the Participating Agency may <br /> elect to share information according to QSOBA(s), or other document(s)that complies with applicable <br /> laws, rules and regulations, that the Participating Agency has negotiated with other partnering <br /> agencies inCHIN. <br /> 5. The Participating Agency will obtain aseparate release from clients regarding release of <br /> restricted information ifthe Participating Agency intends to share restricted client data within the <br /> CHIN HMIS. Sharing of restricted information must also be planned and documented through a <br /> QSOBA, or other document(s)that complies with applicable laws, rules and regulations. <br /> O. Agencies with whom information is shared are each responsible for obtaining appropriate <br /> conaont(s) before allowing further sharing of client records. <br /> 7. The Participating Continuum of Care acknowledges that the Participating Agency, itself, bears <br /> primary responsibility for oversight for all sharing of data it has collected via the CHIN HMIS. <br /> 8. The Participating Agency agrees toplace all client consent and authorization forms related bothe <br /> CHIN HK8|Sina file to be located at the Participating Agency's business address and that such forms <br /> will be made available to the HMIS Lead Agency for periodic audits. The Participating Agency will <br /> retain these CHIN-related client consent and authorization forms for a period of 7 years, after which <br /> time the forms will be discarded in a manner that ensures client confidentiality is not compromised. <br /> Q. The Participating Agency acknowledges that clients who choose not to authorize sharing of <br /> information cannot be denied services for which they would otherwise be eligible. <br /> D. Custody of Data <br /> 1. The Participating Agency acknowledges, the Continuum of Care, and HMIS Lead Agency agrees, <br /> that the Participating Agency retains ownership over all information it enters into CHIN. <br /> 2. In the event that the CHIN HMIS ceases to exist, Participating Agencies will be notified and <br /> provided reasonable time to access and save client data on those served by the Participating Agency, <br /> as well as statistical and frequency data from the entire system. Thansafb*r, the information collected <br /> by the centralized server will be purged or appropriately stored. <br /> 3. In the event that HMIS Lead Agency ceases to exist, the custodianship of the data within the <br /> CHIN HKx|G will be transferred to another organization for continuing administration and all CHIN <br /> Participating Agencies will be informed ina timely manner. <br /> IV. DATA ENTRY AND REGULAR USE OF THE CHIN HN0VS <br /> 1. The Participating Continuum of Care upholds that the Participating Agency will not permit User <br /> ID's and Passwords bzba shared among users. <br /> 2. The Participating Continuum of Care upholds that if a client has previously given the Participating <br /> Agency permission to share information with multiple agencies and then chooses to revoke that <br /> permission with regard to one or more of these agencies, the Participating Agency will contact its <br /> partner agency/agencies and explain that, at the client's request, portions of that client record will no <br /> longer be shared. The Participating Agency may request that CHIN designate a client's record as <br /> "Inactive" and remove it from system-wide view or revoke existing Client Consent Form for that <br /> Participating Agency. <br /> 3. The Participating Continuum of Care upholds that if the Participating Agency receives information <br /> that necessitates a client's information be entirely removed from CHIN, the Participating Agency will <br /> work with the client tocomplete a form provided byHK8|S Lead Agency with respect to the deletion of <br /> the record, which will be sent to HMIS Lead Agency for de-activation of the client record. <br />
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