ORD-2000-030 Approval of Capital Project Ordinances for Chapel Hill-Carrboro Schools

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2 this component was not part of the major construction contracts. The replacement cost is $17,004. The District requests that the Board of Commissioners approve this amount for inclusion in the construction line item of the project. • Consultants: In addition to the major architect/engineer contract of $100,000 (approved by the Commissioners on December 7, 1999) there is also a need to receive services from structural and mechanical consultants. The District requests that Commissioners approve costs for these consultants ($2,750) for inclusion in the planning/architectlengineer line item of the project ordinance. • Contingency.* As the renovations begin, there are concerns regarding the age of the facility and the potential for unforeseen problems. Included the District's original Glenwood renovations project budget was a contingency account of just over $103,000 to cover unanticipated items that construction crews may encounter in a project of this nature. In an event such as this, it is critical that a change order be issued in a timely manner so that work does not stop and throw the project off schedule. Since work will take place during the period when no Board of Commissioner meetings are scheduled, the District asks that the Commissioners approve funding for a project contingency. The District requests the Board to appropriate three-fourths of the original contingency or $77,250 at this time (included in the capital project ordinance on page 6 of this abstract). The District understands that it is to spend no contingency funds without prior approval from the County. In order to avoid project delays during the period when Commissioners meetings are not scheduled, the School Superintendent must receive approval from the County Manager before the District Issues a change order. In turn, the County Manager will inform the Board at its August 22 meeting of the use of the funds. Funding for the requested components outlined above comes from savings realized in the construction project for Scroggs Elementary. As the Board may recall, actual construction costs for Scroggs Elementary School total $12.6 million compared to the original project budget of $14.1 million. The Commissioners have approved use of these savings for other District projects including the renovations at Glenwood Elementary. The attached Glenwood Elementary School Renovations Capital Project Ordinance increases the project's appropriation by $97,004 (as outlined above). The school district will bring additional components of the project forward as work progresses. The attached Scroggs Elementary School Construction Capital Project Ordinance provides for the transfer of$97,004 to the Glenwood Project. Phase Two—This phase, scheduled for summer 2001, includes installing canopies over exterior doors and creating an outdoor learning area. Completion of this phase is included in the Manager's Recommended 2000-2010 for the upcoming fiscal year. However, in keeping with the Board's phased approval process, the District will not request funding for this phase until next spring. The Board of Commissioners is not being asked to act on Phase 2 in this request.