2000 NS Contract - Manager - Contract with OWASA to Extend Main Water Lines to Historic Rogers Road Neighborhood

Browse Search

3 MEMORANDUM TO: County Commissioners John Link, County Manager Geof Gledhill, County Attorney COPIES: Rod Visser, Assistant County Manager FROM: Paul Thames,PE,County Engine DATE: April 4, 2000 SUBJECT: Rogers Road community waterline project As per the direction of the BOCC, County staff have met with OWASA staff to develop a plan to undertake the project to extend waterlines to the historical Rogers Road community on the northern boundary of Chapel Hill and Carrboro. Attached is correspondence from Irntiaz Ahmad, PE,Director of Engineering for OWASA, outlining OWASA's proposal for its role in the Rogers Road waterline project. This correspondence includes: 1) a draft interlocal agreement between the County and OWASA, outlining the role and financial responsibilities for both the County and OWASA in designing and constructing the project; 2) a projected timeline for the project from start to finish; 3)projected or preliminary design,construction and administrative costs for the project; and 4)a project site map. I have evaluated this material and discussed some potential and minor revisions to the project map and costs with Mr. Ahmad. These revisions are not significant, and of course, will be finalized during the project design phase. From an engineering perspective,the proposal from OWASA appears to be reasonable and to fit the County's needs and the BOCC's expressed desires fairly closely. The proposal does not provide for a sharing of project costs with potential project beneficiaries living outside the target neighborhood as might be accomplished through an assessment process. However, any cost savings to the County through such an assessment process would not likely be significant. Furthermore,the public hearing and other requirements associated with an assessment process could easily add six months or more to the project completion time line. Mr. Ahmad has expressed OWASA's willingness and readiness to initiate the formal Request for Proposal (RFP)process to secure a engineering design consultant for the project at any time, even prior to execution of an interlocal agreement. However, as the overall process by which the County will take responsibility for the landfill and landfill related activities has been delayed, I have advised that OWASA not move forward with the RFP. My assumption is that the BOCC will address an interlocal agreement with OWASA once the Board is confident that the outstanding issues related to the landfill takeover are resolved. I would not advocate that the County ask OWASA to begin soliciting engineering proposals too far in advance of formal BOCC approval of the landfill takeover agreements. However, at the direction of BOCC, the RFP process can be initiated immediately. If I may provide additional information at this time, please advise.