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C:\CONSOLIDATED CONTRACT 00-01.FINAL.1XX7' Page 5 of 11 <br /> d. The Department must receive prior written approval from the state to <br /> subcontract when any of the following conditions exist: <br /> 1. The Department proposes to subcontract to a single entity <br /> fifty percent (50%) or more of the total state and federal <br /> funds made available through this contract. <br /> 2. The Department proposes to subcontract fifty percent <br /> (50%) or more, or$50,000 which ever is greater, of the <br /> total state and federal funds made available through this <br /> contract for a single public health service or program. <br /> 3. The Department proposes to subcontract for services in the <br /> Women, Infants and Children Program. <br /> e. The Department shall retain all budgets, budget revisions, contracts, <br /> contract addenda, and financial records in accordance with the current <br /> Records Disposition Schedule for County and District Health Departments <br /> issued by the NC Division of Archives and History, Department of Cultural <br /> Resources. <br /> 2. The Department shall prepare and maintain a budget for each activity covered by <br /> this contract in a manner consistent with instructions provided with Local Health <br /> Department Budget- WIC Form 3370 and Local Health Department Budget Form <br /> 2948. <br /> a. The Department shall prepare budget revisions for prior approval of the <br /> State when State funds will be increased or decreased. <br /> b. The Department shall submit all revisions prior to the end of the term <br /> specified in this Contract. Budget revisions received by the State after the <br /> end of the contract period will be returned without action. <br /> 3. The Department shall observe the following conditions when budgeting and <br /> reporting earned revenues: <br /> a. Locally appropriated funds may not be supplanted by earned revenues <br /> from persons, or public or private third party payors. Such revenue shall <br /> be used for the activity that generated the revenue, except in the WCH <br /> Section programs where there is some flexibility(see "b" below.) <br /> b. All earned revenue must be budgeted and spent in the program that <br /> earned it except, <br /> 1. Revenue generated by WCH Section Programs may be budgeted and <br /> expended in any WCH Section Program activity. <br /> 2, Revenue generated by a local clinic or program that has no state <br /> funded activity budget(no state funds) should budget.and expend <br /> those earned revenues in a state program activity that most closely <br /> matches the deliverables of the respective state program. <br /> C. All fees collected shall be used-in the current year or succeeding fiscal <br /> year. <br /> d. Use of program income generated by the expenditure of Federal <br /> categorical funds will be governed by applicable Federal regulations, <br /> including, but not limited to, 45 CFR 74. <br />