Agenda - 02-19-2013 - 5a - Laserfiche WebLink

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8 1 change each year, on November 15th, roughly the 45th day of school. Based on the 2 SAPFO and that is reflected in the charts on attachment 1 in the far right column. They 3 accept numbers as history, and if the Board of County Commissioners approves they 4 will develop figures for the future. He said SAPFO says to take these new numbers, 5 from November 15 and they take a look about 8 years back and then they develop 5 6 projections for the future. He said they will average those 5 projections to come up with 7 what they think the membership will be in the future. They will use this as part of their 8 capital improvement program. The group that does this projection is the SAPFOTAC 9 (School of Adequate Public Facilities Technical Advisory Committee) and is made up of 10 staff members from local governments and school boards. This process will start with 11 the efforts tonight and will develop a 2013 School Public Facilities Report that will talk 12 about the projections and the needs for future schools. That report will be available as 13 capital improvement programs for the 2013/2014 budget are done. The purpose of 14 tonight is to accept what was received from the school boards and to begin the process 15 of creating that SAPFOTAC report. 16 Commissioner Dorosin clarified that this is just a formality. 17 Craig Benedict said that this is a formality at this stage. After the report is 18 created, it will be presented to the Commissioners and local governments and school 19 boards for feedback moving into early next year. He said that he had the agenda there 20 and noted that the commissioners had spoken to the school board about pre-K 21 enrollment. That is not reflected in the capacity numbers and is being discussed for 22 inclusion in the future. He also noted that there are impacts when you affect the 23 capacity numbers. 24 Commissioner Dorosin asked for clarification that the pre-k programs are not 25 counted now, but do exist in the schools, so they are taking up seats in the buildings. 26 Commissioner Jacobs asked for a summary for the public of what these 27 numbers tell us about capacity of the schools versus student membership. 28 Craig Benedict responded that the way SAPFO works is to add all of the 29 elementary schools capacity for a school district. All of the CHCCS capacities add up 30 to 5244 seats. (Reference attachment 2) The ordinance says that 105% of that 31 capacity number is what a reasonable number is before a new school is built. This 32 program lets them foresee three to four years in advance that they need to get started. 33 So for example, the Chapel Hill Schools' elementary schools capacity at 105% level 34 would be 5506. Looking at this year, there are 5543 students, which is 37 students 35 over the allowed number at 105%. He stated that this is not an issue this year, 36 because after seeing this coming a few years ago, they started construction on a new 37 school. He noted that enrollment has continued to rise irrespective of the recession. 38 There is a similar mathematical comparison at the middle and high school level. He 39 said that they do not look at individual school numbers, but look at the schools' 40 enrollment as a whole and leave it up to the school board to manage individual 41 inequities in enrollment at each school. 42 Chair Jacobs thanked Mr. Benedict for his summary. 43 A motion was made by Commissioner Gordon, seconded by Commissioner Price 44 to approve the November 15, 2012 membership and capacity numbers for both school 45 districts (Orange County and Chapel Hill-Carrboro City Schools) which will be used in