Agenda - 02-12-2013 - 3 - Laserfiche WebLink

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DRAFT Orange County Board of Commissioners Employee Evaluation Process for County Manager, County Attorney, and Clerk to the Board I. Process Prior to the Board of County Commissioners (BOCC) Meeting A. Approximately three weeks prior to each employee’s evaluation due date, the Clerk to the Board will mail out evaluation packets to the BOCC. This packet will include the Board adopted evaluation form for the position, with instructions. B. The following week, Board responses for the Manager and Attorney evaluations are dueto the Clerk to the Board, and responses for the Clerk are due to the BOCC Chair, so that the responses may be included in the BOCC agenda packet. C. The summary of Board member ratings and responses will be mailed in the BOCC closed session agenda packet. In addition, the packet will include the summary of the process to be followed, the action to be taken, information on the employee’s current salary and status, and the proposed work plan/goals for the next review period. The rating categories foroverall performance are listed below. 1 Unsatisfactory 2 Needs Improvement 3 Proficient 4Proficient with Superior Meritorious Service Award 5Exceptional with Exceptional Meritorious Service Award II. BOCC Meeting (Closed Session) A. The employee will be given an opportunity at the beginning of the BOCC closed session to speak with the commissioners regarding his/her performance. B. The BOCC will consider all performance-related information during the closed session and determine the performance rating of the employee, using the scale in I.C above, and based on the average of all Board responses received and the Board discussion. C. Once the Board has agreed upon the performance rating for the employee in closed session, the Board will return to open session. The Board is encouraged not to make any comments regarding the employee’s evaluation or performance in open session. Any changes in salary or the employee's contract will be handled as a budget amendment on the agenda of a subsequent BOCC regular meeting. D. As soon as possible after the Board meeting, the Board Chair will meet with the employee to discuss the evaluation and work plan/goals for the next review period. At that time, the employee will be given a copy of the summary of Board member ratings and responses. III. Employee’s Work Plan/Goals A.The employee will prepare a proposed work plan/goals for the next review period and submit it prior to the mailing of the BOCC closed session agenda packet for the meeting at which his/her evaluation will be discussed.