Agenda - 02-12-2013 - 2 - Laserfiche WebLink

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The GSA is a worthy, well -built facility that houses the Board of Elections (four employees) and its equipment and supplies. The facility is in need of an HVAC renovation in part due to the equipment in its current location lies within the 100 -year flood elevation. The current EAC facility offers a larger useable square footage than either of the two under- utilized facilities; however, a sum between the two facilities may allow proper function. An advantage of the Whitted space could allow the DEAPR administrative offices to be co- located with the Parks and Recreation staff located in the Central Recreation facility on the Whitted campus. Costs for the necessary HVAC renovation along with the upfit as depicted in the conceptual space plan are estimated to range between $850,000 and $950,000. The general administrative and office nature of the GSA - even in its current "as is" condition - could support other office uses, including a small business or technology incubator space available for rent to fledgling start -ups firms. 5. Link Lower Level Considerations & Conceptual Alternative Space Plans Attachment F, "Link Lower Level Space Plans & Comparison ", depicts a concept plan to employ the under - utilized space within the Link facility lower level. The concept plan supports re- purposed space for the Board of Elections, as well as a needed training and meeting facility and dedicated space for the County Public Affairs Office. The comparison table illustrates matching the Board of Elections' current space needs in a much more efficient fashion. The cost for this re- purpose is estimated at between $175,000 and $350)000. FINANCIAL IMPACT: There is no financial impact at this time. Direction provided by the BOCC will allow staff to prepare the current CIP request and return to the BOCC for final approval. RECOMMENDATION(S): The Manager recommends the Board receive the presentation and provide feedback with respect to the concepts discussed in both short and long -term horizons. More efficient use of existing structures for lasting meaningful services should be a goal. Improving the buildings and use of spaces would be beneficial for employees and the public. While no action needs to be taken immediately, none of the issues addressed herein will go away. At some point the noted expenditures related to maintenance cannot be avoided and inefficient utility systems will continue to add to operating costs.