Agenda - 02-12-2013 - 2 - Laserfiche WebLink

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northern portion of Orange County. Additionally, staff has worked to maximize the utility and effectiveness of its current facilities while minimizing their associated costs and burdens. This presentation offers the BOCC flexibility in its discussion regarding needs and potential uses where the BOCC can provide guidance for both short and long term horizons. The ideas conveyed during this presentation are conceptual in nature. County staff from the Manager's Office, Asset Management Services ( "AMS "), the Department of Environment, Agriculture, Parks & Recreation ( "DEAPR "), the Board of Elections, and Planning & Inspections have collaborated on these concepts. Should the BOCC direct the Manager to pursue one or several courses of action, a more detailed space programming and design process would follow as part of the current Capital Investment Plan (CIP) process. Staff and the County's consultant, Ken Redfoot of Corley, Redfoot Architects, will present and guide the Board through each of the following space considerations. 1. Whitted Location: BOCC permanent meeting space as the primary use; multi - purpose meeting & cultural center space as the secondary use At the November 13, 2012 work session, the BOCC discussed re- purposing the former library space on the second floor of the Whitted Facility as a permanent meeting room with a multi- purpose capability for housing a variety of public meeting and event uses. This space would also be available for events managed by the Orange County Cultural Center ("OCCC"). This discussion was founded on a February 23, 2012 joint meeting between the BOCC and the Hillsborough Town Board, and is summarized in Attachment A, "February 6, 2012 Memo Regarding Whitted Building ", that provides background presented to the Board prior to that joint meeting. (Note: The Attachment A memo details that it includes five (5) attachments. However, those attachments are not included with the memo to limit document duplication within this agenda item. The memo and all five (5) attachments are subsequently included as part of the larger Attachment B noted below.) The staff presentation of the space and site planning was well received by the BOCC in November 2012. Attachment B, "November 13, 2012 BOCC Work Session Abstract" summarizes these discussions and highlights the space and site plans discussed, along with the schematic cost estimate range of $1.2 million to $1.4 million for the project. 2. Whitted Location: BOCC permanent meeting space as the primary use; general administrative and office space as an additional, co- located use As an alternative to the OCCC space uses adjacent to the permanent meeting space, staff also explored general administrative office space. This concept plan is depicted in Attachment C, "Whitted 2nd Floor Alternative General Office Space ". In addition to a 3,424 square foot BOCC meeting room, this alternative provides an estimated 4,692 square feet of useable administrative office space. This concept plan also provides for a multi - purpose conference room that can be scheduled as part of the meeting room portfolio through the Facilities Use Policy room scheduling system. The accessible third floor conference