Agenda - 02-05-2013 - 5a - Laserfiche WebLink

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7 1 The Board reviewed and provided input on the latest draft of the Strategic Information 2 Technology Plan and considered approval based on the Board discussion. 3 Frank Clifton said that Chief Information Officer Todd Jones is out on extended medical 4 leave and Jim Northup is standing in for him. He said that the document before the Board is in 5 its final stages. 6 Jim Northup introduced Dr. Shannon Tufts from the UNC Center for Public Technology. 7 He said that this document will serve as a guide to technology and capital investment planning. 8 Dr. Shannon Tufts congratulated Orange County on the tremendous effort put into 9 technology services and said that it is one with the highest number of online services in the 10 state compared to other counties of similar size. She said that Orange County is down 6-18 11 staff compared to where it should be with a similar sized organization. She said that there are 12 many low-cost recommendations such as Information Technology governance, which is where 13 the managers can offer input about technology investments as strategies are being formulated. 14 In terms of external priorities, she stated that the highest priorities should be website upgrades; 15 moving toward paperless agendas; and creating a comprehensive licensing, inspection, and 16 permitting system. One of the County Commissioners' areas of interest was reporting all 17 meetings and that the public should have a right to have access to all meetings. This is a 18 substantial investment. 19 Commissioner Gordon clarified that the Board is only adopting a framework tonight and 20 not making any financial obligations. 21 Commissioner Gordon made reference to page 25 and the recommendation for the 22 County to choose one location for all Board of County Commissioners meetings. She would 23 like to add, "or at most two locations." Shannon Tufts said that this is fine. 24 Shannon Tufts said that there are other options to look at than webstreaming and most 25 of them are low cost. She can document these as well. 26 Commissioner Yuhasz said that he would like to see all of the meetings webstreamed 27 and videotaped. 28 Commissioner Hemminger asked that the IT Governance Committee get started. 29 A motion was made by Commissioner Hemminger, seconded by Commissioner McKee 30 to adopt the Strategic Information Technology Plan and to move forward right away on the 31 Information Technology Governance Committee. 32 VOTE: UNANIMOUS 33 34 c. Bid Award — Buckhorn Mebane Phase 2 Water and Sanitary Sewer, and 35 Approval of Budget Amendment #3-C 36 The Board considered awarding the bid and approving a construction contract to J.F. 37 Wilkerson Contracting of Morrisville, NC in the amount of $4,016,545.74 for the installation of 38 Buckhorn Mebane Phase 2 water and sanitary sewer system; approving Budget Amendment 39 #3-C for $1 ,016,546 (last year's Capital Investment Plan (CIP) cost estimate did not include 40 some cost efficient water and sewer scope additions that can be completed in this phase rather 41 than during later phases); authorizing the Chair to sign the contract on behalf of the Board of 42 County Commissioners, subject to final review by the County Attorney; and authorizing the 43 Manager to execute individual change orders within the limit of the Manager's authority 44 ($250,000) up to the extent of the project budget. 45 Planning Director Craig Benedict made a PowerPoint presentation. The funds for this 46 were made available by the November election of 2011which approved the 1/4 cent sales tax 47 48 Bid Award 49 Buckhorn Mebane Phase 2 Water and Sanitary Sewer and Approval of Budget 50 Amendment #3-C 51