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Contract Number 00027858 / Page 14 of 33 <br /> i. Fiscal monitoring will include monitoring of fiscal processes, <br /> financial documentation of expenses, and eligibility documentation <br /> in client files. <br /> ii. Programmatic monitoring will also include review of CHIN data <br /> entry and monitoring practices. <br /> For Housing Stability Programs Only: <br /> iii. Participant file monitoring will include, but is not limited to, <br /> eligibility determination and recertification, Housing Stabilization <br /> Action Plans, financial assistance determination, financial <br /> assistance documentation, referral and follow up documentation, <br /> and CHIN consent forms. <br /> Frequency of monitoring visits may be based on performance as documented in <br /> CHIN and additional risk factors as identified in previous grantee performance, grant <br /> application forms, and monitoring reports from other state and federal agencies. <br /> Documentation: Monitoring reports and participant files <br /> III. Reporting <br /> A. Sub - recipients will be responsible for accurate and complete CHIN data entry <br /> (comparable data for Domestic Violence programs) and reimbursement requests. <br /> All CHIN data entry for the quarter must be entered into CHIN by the end of the <br /> third month of the quarter <br /> B. Sub - recipients will be responsible for all other information required for federal <br /> reporting. Sub - recipients will be notified of these reporting requirements as <br /> federal guidance is provided. <br /> C. Sub - recipients will be responsible for submission of semi - annual reports to the <br /> State. <br /> Documentation: CHIN Reports; Annual reports, Semi - Annual reports <br /> REIMBURSEMENTS <br /> I. Reimbursement <br /> A. Sub - recipient will submit reimbursement requests to the N.C. Department of <br /> Health and Human Services — Housing and Homelessness Unit using forms <br /> supplied by the State with required documentation/proof of payment and <br /> maintaining additional required documentation in household (participant) files <br /> and in the CHIN system. Reimbursement requests may be verified against data in <br /> CHIN before payment is made. <br /> Attachment A, pg. 6 <br /> Scope of Work <br />