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1 <br /> ORD- 2013 -002 . <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: January 24, 2013 <br /> Action Agenda <br /> Item No. 5 -i <br /> SUBJECT: Proposal for 9 -1 -1 Recorder Replacement/ Upgrade and Approval of Budget <br /> Amendment #6 -A <br /> DEPARTMENT: Emergency, Services PUBLIC HEARING: (Y /N) No <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Craig Blackwood, 245 -6100 <br /> 1) Recorder Quote . Dinah L. Jeffries, 245 -6100 <br /> 2) Eligibility Confirmation Letter from North F. Rojas Montes de Oca, 245 -6100 <br /> Carolina 911 Board <br /> PURPOSE: To approve the replacement of the current 9 -1 -1 recorder, and approve Budget <br /> Amendment #6 -A. <br /> BACKGROUND: The current 9 -1 -1 recorder captures all telephone and radio traffic. It has <br /> been in use for over 4 years and does not meet the Next Generation 9 -1 -1 and APCO P25 <br /> standards. There is risk of hardware failure due to the 24/7/365 use over the 4 year period. <br /> The new recorder will record telephone and radio traffic and will be compatible with Next <br /> Generation 9 -1 -1 using IP (internet protocol), allow screen capture from the new CAD system, <br /> and utilize the APCO -25 (Association of Public Safety Communications - Officials — Project 25) <br /> standard. The P25 feature will interface with North Carolina's Voice Interoperability Plan for <br /> Emergency Responders (VIPER) radio system for recording radio traffic directly from the <br /> Orange County 9 -1 -1 Communications Center system. The new recorder also includes a <br /> smaller back -up recorder to provide a redundant recording of critical channels. <br /> NOTE: The APCO P25 standard is an open standard for digital radio developed in North <br /> America under state, local and federal representatives and Telecommunications Industry <br /> Association (TIA) governance. The standard was developed to foster the development and <br /> progress of the art of public safety communications. <br /> FINANCIAL IMPACT: The cost to replace the current recorder is $154,240 which includes an <br /> upgrade allowance of $12,600 if purchased by January 31, 2013. The quote has been <br /> approved by the NC 9 -1 -1 Board and can be purchased using Emergency Telephone Funds. <br /> Budget Amendment #6 -A approves an appropriation of $154,240 from the Emergency <br /> Telephone Funds' unassigned fund balance to cover the above - mentioned costs. The current <br /> unassigned fund balance of the Emergency Telephone Fund is $1,483,440. <br /> RECOMMENDATION(S): The Manager recommends that the Board approve the replacement / <br /> upgrade of the 9 -1 -1 Recorder, and approve Budget Amendment #6 -A. <br />