Agenda - 01-24-2013 - 5m - Laserfiche WebLink

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5 Contract Number 00027858 / Page 2 of 33 The total contract amount is $336,934. 6. Conflict of Interest Policy: The Division has determined that this contract is a financial assistance contract. The Contractor shall file with the Division, a copy of the Contractor's policy addressing conflicts of interest that may arise involving the Contractor's management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Contractor's employees or members of its board or other governing body, from the Contractor's disbursing of state funds and shall include actions to be taken by the Contractor or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the Division may disburse the grant funds. (N.C.G.S. 143C- 6- 23(b)(2007)) 7. Statement of No Overdue Tax Debts: Contractor's sworn written statement pursuant to N.C.G.S. 143C- 6- 23(c), stating that the Contractor does not have any overdue tax debts, as defined by G.S. 105 - 243.1, at the federal, state, or local level. The Contractor acknowledges that the written statement must be filed before Division may disburse the grant funds. 8. Grants: The Contractor /Grantee has the responsibility to ensure that all sub - grantees, if any, provide all information necessary to permit the Contractor /Grantee to comply with the standards set forth in this contract. 9. Reporting Requirements: The Division has determined that this is a contract for financial assistance with a Public Entity. Local governmental agencies subject to N.C.G.S. § 159 -34, annual independent audit; rules and regulations, OMB Circular A -133, Audits of States, Local Governments, and Non - Profit Organizations, and N.C.G.S. § 143C -6 -22, use of state funds by non state entities. If subgranting is allowable, a nongovernmental subgrantee is subject to the reporting requirements described on the Notice of Certain Reporting and Audit Requirements. Regulations and Reporting Requirements of N.C. General Statute 143C -6.23 can be found at ncgrants.gov. 10. Payment Provisions: Upon execution of this contract, the Contractor shall submit to the Division Contract Administrator, a monthly reimbursement request for services rendered the previous month by the 10th of each month and, upon approval by the Division, receive payment within 30 days. Monthly payment shall be made based on actual expenditures made in accordance with the approved budget on file with both parties and reported on the monthly expenditure report submitted by the Contractor. If this contract is terminated, the Contractor shall complete a final accounting report and return any unearned funds to the Division within 30 days of the contract termination date. The Division shall have no obligation for payments based on expenditure reports submitted later than 30 days after termination or expiration of the contract period. All payments are contingent upon fund availability. Payment shall be made in accordance with the contract documents as described in the scope of work. 11. Contract Administrators: NCDHHS GCT1007 (Contract) (General) (Rev. 9/12)