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17 <br />Contract Number 00027858 / Page 14 of 33 <br />i. Fiscal monitoring will include monitoring of fiscal processes, <br />financial documentation of expenses, and eligibility documentation <br />in client files. <br />ii. Programmatic monitoring will also include review of CHIN data <br />entry and monitoring practices. <br />For Housing Stability Programs Only: <br />iii. Participant file monitoring will include, but is not limited to, <br />eligibility determination and recertification, Housing Stabilization <br />Action Plans, financial assistance determination, financial <br />assistance documentation, referral and follow up documentation, <br />and CHIN consent forms. <br />Frequency of monitoring visits may be based on performance as documented in <br />CHIN and additional risk factors as identified in previous grantee performance, grant <br />application forms, and monitoring reports from other state and federal agencies. <br />Documentation: Monitoring reports and participant files <br />III. Reporting <br />A. Sub - recipients will be responsible for accurate and complete CHIN data entry <br />(comparable data for Domestic Violence programs) and reimbursement requests. <br />All CHIN data entry for the quarter must be entered into CHIN by the end of the <br />third month of the quarter <br />B. Sub - recipients will be responsible for all other information required for federal <br />reporting. Sub - recipients will be notified of these reporting requirements as <br />federal guidance is provided. <br />C. Sub - recipients will be responsible for submission of semi - annual reports to the <br />State. <br />Documentation: CHIN Reports; Annual reports, Semi - Annual reports <br />REIMBURSEMENTS <br />I. Reimbursement <br />A. Sub - recipient will submit reimbursement requests to the N.C. Department of <br />Health and Human Services — Housing and Homelessness Unit using forms <br />supplied by the State with required documentation/proof of payment and <br />maintaining additional required documentation in household (participant) files <br />and in the CHIN system. Reimbursement requests may be verified against data in <br />CHIN before payment is made. <br />Attachment A, pg. 6 <br />Scope of Work <br />