Agenda - 01-24-2013 - 5i - Laserfiche WebLink

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ORD- 2013 -002 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 24, 2013 Action Agenda Item No. 5 -i SUBJECT: Proposal for 9 -1 -1 Recorder Replacement / Upgrade and Approval of Budget Amendment #6 -A DEPARTMENT: Emergency Services PUBLIC HEARING: (Y /N) No ATTACHMENT(S): 1) Recorder Quote 2) Eligibility Confirmation Letter from North Carolina 911 Board INFORMATION CONTACT: Craig Blackwood, 245 -6100 Dinah L. Jeffries, 245 -6100 F. Rojas Montes de Oca, 245 -6100 1 PURPOSE: To approve the replacement of the current 9 -1 -1 recorder, and approve Budget Amendment #6 -A. BACKGROUND: The current 9 -1 -1 recorder captures all telephone and radio traffic. It has been in use for over 4 years and does not meet the Next Generation 9 -1 -1 and APCO P25 standards. There is risk of hardware failure due to the 24/7/365 use over the 4 year period. The new recorder will record telephone and radio traffic and will be compatible with Next Generation 9 -1 -1 using IP (internet protocol), allow screen capture from the new CAD system, and utilize the APCO -25 (Association of Public Safety Communications Officials — Project 25) standard. The P25 feature will interface with North Carolina's Voice Interoperability Plan for Emergency Responders (VIPER) radio system for recording radio traffic directly from the Orange County 9 -1 -1 Communications Center system. The new recorder also includes a smaller back -up recorder to provide a redundant recording of critical channels. NOTE: The APCO P25 standard is an open standard for digital radio developed in North America under state, local and federal representatives and Telecommunications Industry Association (TIA) governance. The standard was developed to foster the development and progress of the art of public safety communications. FINANCIAL IMPACT: The cost to replace the current recorder is $154,240 which includes an upgrade allowance of $12,600 if purchased by January 31, 2013. The quote has been approved by the NC 9 -1 -1 Board and can be purchased using Emergency Telephone Funds. Budget Amendment #6 -A approves an appropriation of $154,240 from the Emergency Telephone Funds' unassigned fund balance to cover the above - mentioned costs. The current unassigned fund balance of the Emergency Telephone Fund is $1,483,440. RECOMMENDATION(S): The Manager recommends that the Board approve the replacement / upgrade of the 9 -1 -1 Recorder, and approve Budget Amendment #6 -A.