2013-022 DEAPR - Hillsborough Youth Athletic Association for Field License Agreement $0

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SECTION THREE ANNUAL PAYMENTS HYAA shall pay County for this license at the rate of$1,000 annually for the use of the three Cedar Grove Park ball fields, and the use of Fairview Park ball field, as outlined herein and through the term of this agreement. The $1,000 fee is payable in advance. The County shall submit to HYAA an invoice for the annual fee shall be levied 90 days prior to the first scheduled spring use of any ball field. HYAA shall make full payment by March 1 of the executed agreement. Should full payment not be received prior to the first scheduled spring use of any ball field the County may restrict access to all ball fields until such payment is made. SECTION FOUR TERM &TERMINATION This Agreement shall be valid for an initial period of one (1) year, beginning March 1, 2013. This term is renewable by County and HYAA upon mutual assent for an additional two (2) year term, up to two terms in advance prior to its natural expiration. County agrees to begin the process of renegotiation or renewal of the term in the summer of 2013, such that HYAA may know the intention of renewal by October 2013 for scheduling and planning purposes. HYAA shall provide the County with ninety days (90)prior written notice of its intention to renew the agreement. Previously-approved field usage reservations made by other entities prior to October 12, 2012,that may be in conflict with planned usage set forth in this Agreement, shall be honored and considered as exceptions to the Agreement. Either party may terminate this Agreement at any time, without regard to payment periods by giving written notice to the other specifying the date of termination. County and HYAA shall provide the other party a minimum of sixty(60) days prior written notice of its intent to terminate this Agreement except during seasons for which HYAA already has scheduled and paid for activity, in which case the period of notice shall be the conclusion of he contracted playing season. SECTION FIVE HYAA CONTACT HYAA hereby provides County with the contact information of three (3) individuals whom County may contact during the hours in which HYAA is using the County ball fields to address any and all immediate issues that may arise in regard to this Agreement. Notice by electronic mail shall be sufficient for purposes of this Agreement. Any notice required by this Agreement may be made by delivering said notice to both individuals listed below at either the physical or post office address provided or at the electronic mail address provided. Notice shall not be deemed to be delivered unless receipt is acknowledged by responsible parties. HYAA and County shall provide each other with an"emergency" contact phone number.