2013-022 DEAPR - Hillsborough Youth Athletic Association for Field License Agreement $0

Browse Search

t ' (J) Any exception to this schedule by the County shall be conveyed at least 60 days in advance to HYAA and an alternate facility located and confirmed prior to change in schedule. HYAA will commit to providing a schedule of planned hours and days of actual usage as soon as schedules are finalized, but in no case less than five (5) working days in advance of both the Spring and Fall Seasons as defined in subsection A and/or B above; (K) In the event of a public emergency situation in which the Fairview Park field is needed for County use during a time scheduled for the Fairview Park field use, the County may temporarily suspend the terms of this Agreement without penalty to County or HYAA or such suspension being deemed a breach of this Agreement. (L) County hereby agrees not to schedule other events on the Fairview Park baseball/softball field during the times and dates set forth in sections 1(A-D) above. However, as a public park, the park shall remain open for other use by residents during operating hours. This Agreement does not connote exclusive rights for park usage beyond the facilities specified herein. Due to limited parking at the site, HYAA shall encourage car-pooling. County further agrees to make utilities (including water) available to HYAA to be included in the license rate and to provide HYAA with access to restrooms and water fountains during the times and days listed above. Power at Fairview Park is only accessible at the picnic shelter and may only be available if the shelter is unused. If field lighting is needed, fees for lighting shall be $5.00 per hour for each field. Payment for any lighting shall be invoiced, and made within 30 days of the invoice. County reserves the right to temporarily suspend HYAA access to the Park until payment is received. SECTION TWO LIMITATION TO DESCRIBED PURPOSE HYAA shall utilize the Cedar Grove and Fairview Park ball fields for the limited purpose of operating a youth baseball and softball program in Orange County. Any other use of the Cedar Grove and Fairview Park ball fields must comply with all applicable federal, state and local laws and must be approved in writing by the County at least sixty(60) days prior to the intended use. Any such other use shall constitute an expansion subject to the terms set out in this Section Two. The County agrees to allow placement of two storage sheds owned by HYAA at the Cedar Grove Park, at a location designated by the County. The sheds and the contents of the shed will be the property of HYAA and removed at the time this agreement is no longer valid. Orange County may sell concessions or cause concessions to be sold, at HYAA scheduled events held at the Cedar Grove or Fairview locations, at its discretion, with proceeds or vending fees from such concessions to help offset costs of field maintenance, increased materials, increased equipment use, breakage, and other costs that the County will or may incur as part of this Agreement unless other uses for said vending fees are developed.