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2013-022 DEAPR - Hillsborough Youth Athletic Association for Field License Agreement $0
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2013-022 DEAPR - Hillsborough Youth Athletic Association for Field License Agreement $0
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1/15/2013 10:40:40 AM
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1/15/2013 10:33:54 AM
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Date
1/15/2013
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Agreement
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R 2013-022 DEAPR - HYAA for Field License Agreement $0
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\Board of County Commissioners\Contracts and Agreements\Contract Routing Sheets\Routing Sheets\2013
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hours prior to the beginning of tournament play. This applies to all entities with <br /> field reservations. <br /> (E) Any exception to this schedule by the County shall be conveyed at least 60 days <br /> in advance to HYAA and an alternate facility located and confirmed prior to <br /> change in schedule. HYAA will commit to providing a schedule of planned hours <br /> and days of actual usage as soon as schedules are finalized, but in no case less <br /> than five (5) working days in advance of both the Spring and Fall Seasons as <br /> defined in subsections A and B above; <br /> (F) In the event of a public emergency situation in which the Cedar Grove Park ball <br /> fields are needed for County use during a time scheduled for HYAA Cedar Grove <br /> field use,the County may temporarily suspend the terms of this Agreement <br /> without penalty to County or HYAA or such suspension being deemed a breach <br /> of this Agreement. <br /> (G) County hereby agrees not to schedule other events on the Cedar Grove Park ball <br /> fields during the times and dates set forth in sections 1(A-E) above. However, as a <br /> public park,the park shall remain open for other use by residents during operating <br /> hours. This Agreement does not connote exclusive rights for park usage beyond <br /> the facilities specified herein. Due to limited parking at the site, HYAA shall <br /> encourage car-pooling. County further agrees to make utilities (including power <br /> and water) available to HYAA to be included in the license rate and to provide <br /> HYAA with access to restrooms and water fountains at the Park during the times <br /> and days listed above If field lighting is needed, fees for lighting shall be $5.00 <br /> per hour for each field. Payment for any lighting shall be invoiced, and made <br /> within 30 days of the invoice. County reserves the right to temporarily restrict <br /> HYAA's access to the Park facilities until payment is received. It is the intention <br /> of HYAA to not require the use of field lights. However, during the Fall Season <br /> when games may conclude at dusk, this may result in an inability to complete <br /> post-game field grooming work as described in Section Six later in this <br /> Agreement <br /> FAIRVIEW PARK BALL FIELD <br /> HYAA shall be permitted hereby to use the ball field at Fairview Park as follows: <br /> (H) One Sunday between March and November from 8:00 AM—4:00 PM for a free <br /> community outreach event holding skill clinics and baseball and softball skill <br /> competitions for local youth; <br /> (I) Additional days and times throughout the calendar year to serve such specialty <br /> clinics,practices or rain make-ups conducted by HYAA on a"first come, first <br /> serve"basis, as per Attachment A to this Agreement and with the pre-approval by <br /> the Director of the Orange County Department of Environment, Agriculture, <br /> Parks and Recreation, or his/her designee; <br />
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