S Grant - Form Creating An Agency Fund Approval of Formation of Community Giving Fund for Orange County

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EXHIBIT—A ORANGE COUNTY COMMUNITY GIVING FUND CONCEPT PLAN 1. Objective: The Concept Plan for the County's Community Giving Fund (the"Fund")reflects the County's experience to date with donations. They are typically smaller and focused (or "earmarked") rather than general in nature and totaling tens of thousands of dollars. The Fund is designed to receive, record and routes these funds, while affording Orange County the opportunity to encourage giving to public services in a holistic way. 2. Community Giving Fund Management Team: a. Triangle Community("TCF") Foundation shall be responsible for managing and investing the Fund and its assets. b. Distributions from the Fund will be managed for Orange County by the Community Fund Management Team(the "Team") consisting of the County Manager, the County's Chief Financial Officer,the County's Director of Public Affairs, and two Department Directors appointed by the County Manager. c. The Team will be chaired by the County Manager or by a member of the team designated by the County Manager. 3. Team Responsibilities: a. The Team will provide general oversight for the agency fund or funds administered for the County by TCF. b. The Team shall ensure that the funds are withdrawn and distributed from the Fund in accordance with accepted County processes and procedures regarding budgeting and governance. c. The Team will communicate and coordinate with the TCF. d. As a member of the Team, the Public Affairs Director will coordinate with TCF with regard to marketing efforts and materials and assure conformity with the terms of the Agency Fund Management Agreement attached as Exhibit B to the Agency Fund Agreement. 4. Fund Distributions: a. Donated monies will be managed through the County's established budgetary process and procedures. Specifically, funds will be moved from the agency fund managed by TCF into the specific line items within various departmental budgets through the standard procedures for amending a budget. b. The movement of monies shall be governed by the County Financial Services and personnel, subject to recommendation of the County Manager and the final approval of the Board of County Commissioners (`BOCC"). c. Department Directors shall be responsible for identifying services and activities for dedicated giving. Department Directors may recommend specific giving targets to the County Manager who, in turn, recommends these to the BOCC through the established agenda process. Department Directors may make recommendations for Rind distribution on an as needed basis.