2013-015 Library - State Library of NC for LSTA Grant award to work on the Strategic Planning Grant $15,010

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The following state and federal provisions apply to the LSTA requirements:"This publication/activity/program was supported by grant program. Libraries awarded grants must agree to comply grant funds from the Institute of Museum and Library Services with these provisions. under the provisions of the federal Library Services and Technology Act as administered by the State Library of North Carolina, a 1. Grant Agreement and Timing of Expenditures division of the Department of Cultural Resources." Copies of any Official notification of the grant award must be received from the publications or materials produced under the grant must be State Library and a grant agreement(formal agreement between submitted to the State Library. IMLS logos are available at the grantee and the State Library)signed by both the http://www.imls.gov/recipients/imis acknowledgement aspx representatives of the library and the State Librarian before any funds may be encumbered or expended for the project. 10. Lobbying Grantees are prohibited by federal law from using grant funds to 2. Allowable and Unallowable Costs pay costs associated with lobbying Congress or the public for Grantees must carry out the grant project according to the purposes of influencing elections, legislation, or the award of any approved grant proposal, and all federal funds must be federal funds. Grantees receiving an award of over$100,000 must expended solely for the purpose for which a grant was awarded. file a certification regarding lobbying. The following costs are unallowable and may not be proposed as grant project costs: bad debts,contingencies, 11. Non-discrimination contributions and donations, entertainment,fines and penalties, All library services provided as a result of the federal grant funds under recovery of costs under grant agreements(excess costs must be available without discrimination to all members of the from one grant agreement are not chargeable to another grant community served. Participation may not be denied on the basis of agreement). race,color, national origin,handicap,age,or sex. Relevant legislation includes but is not limited to the following: 3. Legal and Regulatory Compliance Title VI of the Civil Rights Act of 1964, as amended(42 U.S.C. § Grantees must expend grant funds in accordance with all 2000 et seq.); Section 504 of the Rehabilitation Act of 1973, as applicable local, state, and federal laws and regulations. amended(29 U.S.C.§§701 et seq.);Title IX of the Education Amendments of 1972,as amended(20 U.S.C. §§1681-83, and 4. Budget Revisions and Programmatic Changes 1685-86);the Age Discrimination in Employment Act of 1975, as Grantees must not deviate from the approved budget and plan amended(42 U.S.C. §§6101 et seq.). for carrying out the grant project as contained in the approved 12. Audit and Financial Reporting Requirements grant application unless prior approval is obtained from the State LSTA grants must be audited in compliance with federal and state Library. audit requirements for local governments and public authorities, 5. Records Retention institutions of higher education,and non-profit organizations. The Grantees must maintain adequate records to ensure complete following source documents outline the standards and reporting, and retain programmatic and financial records relating requirements: to the grant for a minimum of three years from the due date of United States Office of Management and Budget: (OMB) the final grant report at the end of the Five Year Plan, or until all Circular A-133-Audits of States, Local Governments, and audit exceptions have been resolved,whichever is longer. Non-Profit Organizations. • North Carolina General Statute 143C-6-23"State grant funds: 6. Free and Open Competition administration;oversight and reporting requirements,"and the Purchases made from grant funds must be carried out to ensure corresponding rules of North Carolina Administrative Code, free and open competition to the extent possible. Libraries Title 09,Chapter 03M, "Uniform Administration of State eligible to purchase under state contract may use this option for Grants." grant purchases. LEGAL REFERENCES: 7. Debarment&Suspension 0 2 CFR 220-Cost Principles for Educational Institutions Transactions for the purposes of this grant will not knowingly be (formerly OMB Circular A-21) made with parties who have been debarred or suspended from 0 2 CFR 225-Cost Principles for State, Local, and Indian Tribal receiving Federal financial assistance under Federal programs Governments(formerly OMB Circular A-87) and activities(Debarment and Suspension Certification). See 0 2 CFR 230-Cost Principles for Non-Profit Organizations Excluded Parties List System at https://www.epls.gov. (formerly OMB Circular A-122) • 45 CFR 1110-Nondiscrimination in Federally Assisted 8. Equipment Purchases and Inventory Programs Equipment with a unit price above$5,000 requires advance 0 45 CFR 1170-Nondiscrimination on the Basis of Handicap in written approval. Federally Assisted Programs and Activities Equipment with a unit price above$1,000 purchased with 0 45 CFR 1183-Uniform Administrative Requirements for grant funds must be labeled as purchased with LSTA funds and Grants and Cooperative Agreements to State and Local listed on biennial inventory reports requested by the State Governments Library. If fair market value at the time of surplus or disposal 0 45 CFR 1185-Governmentwide Debarment and Suspension exceeds$5,000, disposal must be cleared with the State Library. (Nonprocurement)and Governmentwide Requirements for Drug-Free Workplace(Grants) 9. Publicizing&Acknowledging Funds OMB Circular A-102—Grants and Cooperative Agreements Grantees are required to credit IMLS/LSTA in all related with State and Local Governments publications and activities in conjunction with use of the grant OMB Circular A-110—Uniform Administrative Requirements funds. Grantees should publicize grant-supported activities in for Grants and Agreements with Institutions of Higher available and appropriate media. The following Education, Hospitals, and Other Non-Profit Organizations acknowledgement statement must be used when meeting these 2012-2013 LSTA EZ Planning Grant Agreement page 5 of 5