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report or until all audit exceptions have been resolved,whichever is longer. Provide access upon
<br /> request to the Department of Cultural Resources,Office of the State Auditor, Institute of Museum and
<br /> Library Services and the Comptroller General or their designees,to all records and documents related
<br /> to the award, including audit work papers in possession of any auditor of the Library.
<br /> 20. Ensure that grant funds are audited in compliance with state and federal audit requirements for local
<br /> governments and public authorities,institutions of higher education, and non-profit organizations,
<br /> and, as applicable, according to the standards of the federal Single Audit Act of 1984 as amended
<br /> 1996 and 2003,and Circular A-133 "Audits of States,Local Governments, and Non-Profit
<br /> Organizations"as supplied by the Executive Office of the President,Office of Management and
<br /> Budget,Washington,DC.
<br /> 21. Comply with the requirements of North Carolina General Statute 143C-6-23: "State grant funds:
<br /> administration;oversight and reporting requirements"and the corresponding rules of North Carolina
<br /> Administrative Code,Title 9, Subchapter 03M,"Uniform Administration of State Grants,"including
<br /> submission of required financial reports within six months(or nine months for$500,000 threshold) of
<br /> the end of the Library's fiscal year(s)in which grant funds are received.
<br /> 22. File with the State Library a copy of the Library's policy addressing conflicts of interest that may
<br /> arise involving the Library's management employees and members of its board of directors,
<br /> commissions,or other governing body.The policy shall address situations in which any of these
<br /> individuals may directly or indirectly benefit,except as the Library's employees or members of its
<br /> board,commissions,or other governing body, from the Library's disbursing of grant funds and local
<br /> matching funds and shall include actions to be taken by the Library or the individual,or both,to avoid
<br /> conflicts of interest and the appearance of impropriety. (N.C.G.S. 143C-6-23(b)).The policy shall be
<br /> filed before the State Library may disburse the grant funds,unless the Library is covered by the
<br /> provisions of N.C.G.S. 160A-479.11 and 14-234.
<br /> 23.File with the State Library the Library's sworn written statement completed by the Library's board of
<br /> directors or other governing body stating that,pursuant to N.C.G.S. 143C-6-23(c),the Library does
<br /> not have any overdue tax debts,as defined by N.C.G.S. 105-243.1,at the federal,State,or local
<br /> level. The policy shall be filed before the State Library may disburse the grant funds,unless the
<br /> Library is covered by the provisions of G.S. 160A-479.11 and 14-234.
<br /> THE STATE LIBRARY AGREES TO:
<br /> 1. Award LSTA grant funds to the Library in the amount and under the terms and conditions stated
<br /> above, subject to the availability of funds.
<br /> 2. Pay LSTA grant funds upon receipt of approvable reimbursement requests submitted quarterly by the
<br /> Library. Pay by June 30,2013,all approved requests received on or before April 15,2013, and by
<br /> August 31,2013,all approved requests received by July 15,2013.
<br /> 3. Assist the Library as appropriate and necessary with the implementation of this project.Provide
<br /> monitoring and oversight through a combination of periodic emails,calls,visits,and review of
<br /> reimbursement requests and reports.
<br /> 4. Report on this project to the federal funding agency,the Institute of Museum and Library Services,
<br /> and to the North Carolina Office of the State Auditor and the Office of State Budget and Management
<br /> in accordance with all applicable federal and state requirements.
<br /> 2012-2013 LSTA EZ Planning Grant Agreement page 3 of 5
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