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6. Submit grant reimbursement requests with appropriate documentation of eligible project <br /> expenditures, at least quarterly,on or before April 15 and July 15. <br /> 7. On or before April 15,2013,request a minimum of fifty percent(50%)of the grant amount <br /> and provide an estimate of remaining grant expenses to be reimbursed after June 30. <br /> 8. Complete all project expenditures by June 30,2013,or by the termination date of this agreement as <br /> amended by mutual consent. <br /> 9. On or before July 15,2013,submit a final request for reimbursement. <br /> 10. If eligible,the Library and all subgrantees shall: (a)ask the North Carolina Department of Revenue <br /> for a refund of all sales and use taxes paid by them in the performance of this Contract,pursuant to <br /> N.C.G.S. 105-164.14;and(b)exclude all refundable sales and use taxes from all reportable <br /> expenditures before the expenses are entered in their reimbursement reports. <br /> 11. Label all equipment with a cost of$1,000 or more as purchased with LSTA funds and list this <br /> equipment on the Annual Equipment Tracking Survey as requested by the State Library for five years <br /> following purchase. Items costing$5,000 or more shall be listed until no longer needed for the <br /> project or at the end of useful life. If fair market value at the time of surplus or disposal exceeds <br /> $5,000, disposal will be cleared with the State Library. <br /> 12. Request prior written approval from the State Library for any equipment with a unit price above <br /> $5,000. <br /> 13. Acknowledge the Institute of Museum and Library Services in all related publications and activities <br /> in conjunction with the use of the grant funds,with a credit acknowledgement as follows: "This <br /> publication/activity/program/etc was supported by grant funds from the Institute of Museum and <br /> Library Services under the provisions of the federal Library Services and Technology Act as <br /> administered by the State Library of North Carolina, a division of the Department of Cultural <br /> Resources." Submit a copy of any publications or materials produced under the grant to the State <br /> Library. <br /> 14. Provide library services resulting from the grant to all members of the community served,in <br /> compliance with all Federal statutes relating to non-discrimination on the basis of race, color,national <br /> origin,sex,handicap, or age. <br /> 15. Request prior written approval from the State Library for any subcontracting or assignment to any <br /> subgrantee or assignee. Neither the Library nor any subgrantee or assignee is relieved of the duties <br /> and responsibilities of this agreement. Subgrantees and assignees agree to abide by the terms of this <br /> agreement and must provide all information necessary for the Library to comply with the terms of this <br /> agreement. <br /> 16. Revert any unexpended funds to the State Library upon termination of this agreement. <br /> 17. Submit a final report to the State Library by September 30,2013,providing a summary of project <br /> expenditures and appropriate narrative and evaluative elements,assessing the extent of performance <br /> goals achieved. <br /> 18. Certify upon completion of the grant that grant funds were received,used,and expended for the <br /> purposes for which they were granted. <br /> 19. Maintain adequate financial records to ensure complete reporting,and retain programmatic,financial, <br /> and audit records relating to the grant for a minimum of five years from the due date of the final grant <br /> 2012-2013 LSTA EZ Planning Grant Agreement page 2 of 5 <br />