2013-014 Library - Polaris for Technology Project - exit services for ILS $21,000

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should also be discussed at this time to allow you to fill out the attached Exit Services Planning Information Form. This profiling stage must be complete before a final schedule can be agreed upon. c) Pay the$3000 setup fee. This ensures that your scheduled slot will be maintained. At this time or before,you also should return the completed and signed Exit Services Planning Information Form. Send payment to: Polaris Library Systems Attn: Bill Hutchins Box 4903 Syracuse NY 13221-4903 d) The fees for Exit Services data processing must be paid before the final data can be released to your new vendor. This payment will be based upon the outline from the pricing schedules in the Exit Services Prices and Schedules document. The converted data files will not be released to you or your new vendor until full payment has been received. e) The amount of time required to convert your data is dependent both on the size of your files and the condition of the data.Immediately upon receiving your data,we will load the files to be converted and run diagnostic utilities against them. If problems are encountered that will impact scheduling,we will contact you immediately to allow you,your new vendor,and Polaris to determine if modifications need to be made to the schedule or if other options are available. Please see Exit Services Prices and Schedules document for a description of the timeframes required for data processing. Conditions for Providing Exit Services 1. All details of the migration(data output methodology,payment,etc.)must be agreed to by Polaris and the library before the actual migration begins. Since many of these issues are dependent on your new vendor, we encourage you to work closely with them as early as possible to address all of the issues that will impact the extraction of your data. This will help you avoid unnecessary interruptions to the migration process. 2. Polaris will not hold a queue slot for you if the scheduled dates we have agreed to are missed by the library or your new vendor. You will be required to reschedule and will most likely have to take the next available queue slot. 3. Export procedures and data output are not negotiable. We have created standard data export formats that have been used for Exit Services and other types of conversion work that are most commonly accepted by other automation vendors. Just as Polaris converted and prepared your data for the original load into the POLARIS system,your new vendor will perform some rudimentary data mappings on the data exported from POLARIS to configure the data for the new system. Should your new vendor require custom data alterations from the standard formats we provide,we encourage you to work out these details with your new vendor in the initial stages of the implementation. The output procedures are also standard for most major automation vendors and should not be an issue of concern. Therefore,we will not provide a customized alternative in cases where a vendor is limited to non-standard tape or file transfer conventions. 4. The customer is responsible for sharing the Data Dictionaries with the new vendor as well as communicating any pertinent discussions you have with us to them. If you need us to communicate directly with the new vendor,we can do so either through a three-way conference call or through email (you will be copied on all of the correspondence). Exit Services Planning Information Page 2 Polaris Library Systems July 26,2010