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EXIT SERVICES PLANNING INFORMATION <br /> In order to facilitate the migration of data files from the Polaris Library Systems system,two options are available <br /> for you to acquire your data: <br /> 1. Perform your own extraction and data conversion <br /> 2. Contract with Polaris Library Systems to manage the extraction and conversion of the following <br /> files as applicable: <br /> bibliographic,authority,item,patron,circulation transactions(fines/fees/reserves) <br /> Options for Extracting your Data <br /> Self Exit Services <br /> Because of the problems inherent in performing your own data extraction(self exit),Polaris can not recommend this <br /> option. If you choose to perform your own data extraction you should be aware of the following: <br /> 1. If you choose to self exit,the data to be extracted and the method you choose to provide the data to your new <br /> vendor,is the sole responsibility of the library <br /> 2. Because we can not recommend performing a self exit,any assistance required to extract or transfer your files <br /> will be performed as a billable service.Polaris routinely works directly with other ILS vendors to ensure that <br /> the library's data migration experience is seamless,and of high quality. However,such assistance is only <br /> provided when you contract for Exit Services. We sincerely wish to provide you with a carefree migration. For <br /> this reason we highly recommend against a self exit. <br /> Please be aware that any self exit assistance provided by Polaris will be billed at a rate of$200/hr with a$400 <br /> minimum. We will require a purchase order,or prepayment,before any assistance is rendered. <br /> If self exiting is your preferred method for converting your data,please indicate your intention on the attached Exit <br /> Services Planning Information Form and return the document to: <br /> Polaris Library Systems <br /> Box 4903 <br /> Syracuse NY 13221-44903 <br /> Atten:Donna McGregor <br /> fax: 315-457-4883 <br /> email: donna.mcgregor @polarislibrary.com <br /> Polaris Library Systems Exit Services <br /> In order to meet your project deadlines,it is important to secure a place in our Conversion Services project queue as <br /> early as possible. Should you select to use Polaris'Exit Services,the process for scheduling dates in our queue is as <br /> follows: <br /> a) Read this document completely and provide copies of the attached Exit Services Data Dictionaries <br /> document to your new vendor. The Data Dictionaries are the templates describing how the data are <br /> stored after they are extracted and will be essential for your new vendor to set up import procedures. <br /> The document will also help them to determine their implementation scheduling with you. <br /> Additionally,we ask you to prepare a list of questions at this time that you or your new vendor may <br /> have for review with our staff. <br /> b) Contact Bill Hutchins(bill.hutchins polarislibrary com)or 1-315-634-4520)to request a preliminary <br /> schedule slot. If a second extraction is required,this should be discussed during your contact with <br /> Polaris to allow us to schedule this service as well. Any questions you or your new vendor may have <br /> Exit Services Planning Information Page 1 <br /> Polaris Library Systems July 26,2010 <br />