2013-014 Library - Polaris for Technology Project - exit services for ILS $21,000

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NORTH CAROLINA SERVICES AGREEMENT UNDER $25,000 ORANGE COUNTY THIS SERVICES AGREEMENT, is made and entered into this 19th day of November, 2012 ("Effective Date") by and between Orange County, a body politic and corporate of the State of North Carolina (the "County") party of the first part; and GIS Information Systems Inc dba POLARIS Library Systems (the "Provider"), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement, time being of the essence: 1. TERM: The term of this Agreement shall be: 11/19/2012 through 5/31/13. 2. MAXIMUM AMOUNT PAYABLE The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this contract. The amount to be paid by the County shall not exceed $21,000. 3. SERVICES Provider agrees to provide the following services: 1. The extraction and conversion of the following library records as applicable: bibliographic, authority, item, patron, circulation transactions (fines/fees/reserves) as agreed to and noted on attachments: 1) Planning Form; 2) Planning Information; 3) Prices and Schedules; and 4) Polaris Quote Provider shall not sub-contract all or any part of the services provided for in this Agreement without prior written approval of the County. Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Provider is solely responsible for the professional quality, accuracy and timely completion and/or submission of all Services. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. County is responsible for any data included in the records. 4. PAYMENT Provider shall submit an invoice for services provided. The invoice shall contain Provider's name and federal tax identification number and shall be signed and dated by the Provider or an officer of Provider. It shall detail all services provided in payment requests. The County will make payments to Provider within thirty (30) days of receipt of and approval of the invoice by the contracting department. In the event the amount stated on an invoice is disputed by the