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1 <br /> 1 DRAFT Attachment 2 <br /> 2 <br /> 3 MINUTES <br /> 4 ORANGE COUNTY BOARD OF COMMISSIONERS <br /> 5 WORK SESSION <br /> 6 October 9, 2012 <br /> 7 7:OOpm <br /> 8 <br /> 9 The Orange County Board of Commissioners for a Work Session on Tuesday, October 9, 2012 <br /> 10 at 7:00 p.m. at the Link Government Services Center in Hillsborough, NC. <br /> 11 <br /> 12 COUNTY COMMISSIONERS PRESENT: Chair Bernadette Pelissier, Commissioners Alice M. <br /> 13 Gordon, Pam Hemminger, and Steve Yuhasz <br /> 14 COUNTY COMMISSIONERS ABSENT: Valerie Foushee, Barry Jacobs, Earl McKee <br /> 15 COUNTY ATTORNEY PRESENT: John Roberts <br /> 16 COUNTY STAFF PRESENT: County Manager Frank Clifton, Assistant County Managers Gwen <br /> 17 Harvey, Clarence Grier, Michael Talbert, and Deputy Clerk to the Board David Hunt (All other <br /> 18 staff inembers will be identified appropriately below) <br /> 19 <br /> 20 Chair Pelissier called the meeting to order at 7:07 PM. She said that Commissioner <br /> 21 Foushee is out of town and Commissioner Jacobs had an emergency to take care of. <br /> 22 Commissioner McKee was also absent. <br /> 23 <br /> 24 1. Community Givinq Fund for Oranqe County <br /> 25 The Board was updated on a staff initiative to create a Community Giving Fund to raise <br /> 26 and receive donations intended to support, enhance, and extend County services and County- <br /> 27 supported activities. <br /> 28 Animal Services Director Bob Marotto reviewed this item. He said that this is a team <br /> 29 project. The goal is to create a countywide giving vehicle as opposed to a special vehicle for <br /> 30 each department or service. There has been discussion about combining efforts. Also, people <br /> 31 would be able to earmark their funds for certain activities and then track the funds. He said that <br /> 32 there are eight departments actively receiving donations and there is only one department that <br /> 33 is encouraging online donations. There is a substantial amount of giving of funds, goods, and <br /> 34 volunteer time. He thinks that there are many more possibilities of giving through this <br /> 35 collaborative effort. He said that recently, the Orange County Animal Shelter received a living <br /> 36 trust of an estate. This fund would create a framework for receiving and holding substantial <br /> 37 donations, cash, stocks, bonds, or real property. <br /> 38 Public Affairs Officer Carla Banks said that it would be a good idea to have <br /> 39 professionally produced brochures or folders for this fund to give it more credibility. These <br /> 40 could be designed in-house, which would save money. <br /> 41 Health Director Colleen Bridger reviewed the implementation options. The first option is <br /> 42 to do it in-house. There is no way to do it for less than $100,000 a year. The County only takes <br /> 43 in about $100,000, so this would not be a net gain. There are foundations that do this for <br /> 44 minimal cost. She found the Triangle Community Foundation to be a good fit for Orange <br /> 45 County. There is a 1% administration fee, which would never equal $100,000. This would free <br /> 46 up the staff to focus on spreading the word about the fund. <br /> 47 Frank Clifton said that if the Board feels comfortable then the staff could bring forward a <br /> 48 contract for this. <br /> 49 Commissioner Hemminger said that this is a great idea. She likes that individuals can <br /> 50 earmark funds to specific departments. She warned the staff to make sure that people know <br />