ORD-2012-051 Approval of Budget Amendment #4 for FY 2012-13

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3 Emergency Services 4. At its June 5, 2012 meeting, the Board of County Commissioners approved the recommendation from the Emergency Services Workgroup to have a Needs Assessment conducted for the VIPER (Voice Interoperability Plan for Emergency Responders) System to improve County-wide coverage, and appropriate the necessary funds, not to exceed $50,000, from the General Fund's Fund Balance. This budget amendment provides for a fund balance appropriation of $50,000 from the General Fund to cover the cost of the Needs Assessment. (See Attachment 1, column #3) New Hope Fire Department 5. The New Hope Volunteer Fire Department of Orange County, Inc. has requested a portion of their district's available fund balance ($7,400) to cover the costs of unanticipated costs due to the replacement of central air conditioning units at both Stations 1 and 2. Due to the age of the units, replacement was more cost effective than repairs. With this appropriation, approximately $30,000 remains in the district's unassigned fund balance. This budget amendment provides for the appropriation of $7,400 from the district's fund balance for the above stated purpose. (See Attachment 1, column #4 and Attachment 3) Sheriff Department 6. The Sheriff Department has been awarded funds from the U.S. Department of Justice FY 2012 State Criminal Alien Assistance Program (SCAAP) in the amount of $40,702. In June 2000, the Sheriff Department entered into an agreement with Justice Benefits, Inc. (JBI) to secure appropriate Federal financial assistance in recovering federal funds that are due to counties who house federal inmates. Based on their work, Orange County will receive $40,702 from the U.S. Department of Justice for the current fiscal year. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #5) Carry Forwards 7. On June 30 of each year, there are instances where approved funding for certain Board approved initiatives is not fully expended at the end of the fiscal year, and the unexpended monies revert to the County's fund balance. In order for the County to fulfill financial obligations related to these appropriations, the Board must re- appropriate fund balance in the next fiscal year for these planned expenditures. For FY 2012-13, the General Fund Balance appropriation request is $19,350. These carry forwards consist of the following: (1) $5,100 in NC Matching Grant funds within the Soil and Water division; and (2) $14,250 in donations to the Little River Park for the purchase of new park equipment. In order to carry funds forward and authorize their expenditure in fiscal year 2012-13, it is necessary for the Board to appropriate $19,350 from the General Fund's fund balance. (See Attachment 1, column #6)