2012-397 AMS-Clarion Associates LLC Amendment to Agreement Southern Human Services $141,300

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i I Stops in the Process-Special Use Pernr"oditicatlon Application Review. • Required pre-submittal meeting with Planning Staff to review completed application. • Required Department Head Review meeting(DHR)to discuss application. • Required Public Information Meeting(PIK. • Optional meeting with Planning Staff to discuss DHR and PIM comments. • Following revisions to application,optional meeting with Planning Staff to discuss the staff's preparation of a memorandum and recommended stipulations for approval. • Required meeting with Planning Hoard. Planning Board required to make recommendation to the Town Council at a Public Hearing. May require a second meeting if Planning Board does not make recommendation at first meeting(although it usually does). • Required meeting to present to Transportation Board. • Required meeting to present to Bicycle and Pedestrian Advisory Board. • Required meeting to present to Community Design Commission. • Required meeting to present to Parks and Recreation Commission. l • Required meeting to present to Town Council at Public Hearing. • Required meeting of Town Council,post-hearing,for Council to consider action. Torun Council I riot required to act:can ask for more information and subsequent retum, Summary-Number of Mostfte to Attend and Present Materials: For Concept Plan Process: 5 meetings at Town Hall(3 required) For Special Use Permit Process: 12 meedngs at Town Hal(10 required) Total: 17 meetings(13 required) Following are budget implicadons of these facts: • Budget for taking applications through the process(assuming 6-7 meetings): $28,000. • Anticipated budget for full 17-meeting process,with full consultant presence: $65,500. • Additional Cost of full consultant presence at all 17 meetings: $37,500. i Menu of Options for consideration: • Adjust Scope and Budget for project for Phase 2,and Increase project budget by$37,500. • Or,alternatively,decide that there will be up to 10 meetings covered by County staff,without consultant participation. • Or,adjust our approach for allocation of consultant resources to some or all of these meetings (fewer consultant attendees). • Or,a combination of these options. From the list of meetings, above, if attendance were to be limited to County staff (no consultant presence),we would suggest that the meetings most suitable for this approach would be, In order: the Public Information Meeting, meetings with Town Advisory Boards, and meetings with Staff to review procedural logistics. 3