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i <br /> C L A R I O N <br /> Clarion Associates <br /> 101 Market Street,Suite D <br /> Chapel Hill,NC 27516 <br /> 919.967.9188 phone <br /> 919.967.9077 fax <br /> Memorandum <br /> To Jeff Thompson,Orange County Asset Management Services <br /> From: Roger Waldon,Clarion Associates <br /> Data September 12,2012 <br /> Ra: Request for Adjusting Scope,Budget,and Contract for Southern Human Services Project <br /> The purpose of this memorandum is to provide information on the status of work on this project,and <br /> to request consideration of adjustments to the project's scope,budget,and contract. Specifically,we <br /> ask for consideration of two adustments: (1)A contract amendmerrt to shift the balance between <br /> reimbursable expenses and professional staff time expenses (without changing the overall budget <br /> total); and(2)Consideratlon for Phase 2 of either an increase In the project's overall budget,or a shift <br /> in meeting responsb ities between consultant and County staff,or both. <br /> e <br /> We also include here information about Chapel Hill's fee schedule for development applications. <br /> Background <br /> We are approaching the end of Phase 1 of our inbative_to prepare a Master Plan for, and seek <br /> development approvals from the Town of Chapel Hill for Orange County's Souther Orange Campus <br /> on Homestead Road. Work on the project has gone well,and response has been favorable from the <br /> community and from the Orange County Board of County Commissioners. There has been a close ; <br /> and collaborative working relationship between County staff and the Consultant team,and we are <br /> pleased with progress to date. We are on-track to hit the deadline of obtaining approval of a Master <br /> Plan by the Orange County Board of County Commissioners on October 16, which will complete <br /> Phase 1. We will then be in a position to proceed with work on Phase 2, seeking approval of a <br /> Special Use Permit Modification for the site from the Town of Chapel Hill. <br /> As we have progressed with work to date,however,we have encountered some un-anticipated need <br /> for meetings related to the project, and have learned additional Information about Chapel Hill's <br /> processes and requirements for obtaining a modification of the existing Special Use Permits for site. <br /> We wIll describe those below, and follow with a suggested set of contract adjustments for <br /> consideration. <br /> 1 <br />