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ORD-2012-053 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: November 20, 2012 <br /> Action Agenda <br /> Item No. 5-h <br /> SUBJECT: Proposal to Upgrade Audio Visual Equipment at Southern Human Services <br /> Center, and Approval of Budget Amendment#4-B <br /> DEPARTMENT: Clerk, Information PUBLIC HEARING: (YIN) No <br /> Technologies, Financial <br /> Services <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Sound Advice of Eastern NC, Inc. Donna Baker, 919-245-2130 <br /> Proposals for Replacement of Clarence Grier, 919-245-2453 <br /> Audio\Visual Equipment at Southern Carla Banks, 919-245-2302 <br /> Human Services Board Meeting Room Jim Northrup, 919-245-2276 <br /> PURPOSE: To receive information on the need to upgrade existing audio/visual (AV) <br /> equipment at the Southern Human Services Center Meeting Room in Chapel Hill; to approve a <br /> proposal by Sound Advice of Eastern NC, Inc. to upgrade AV equipment; and to approve <br /> Budget Amendment#4-B. <br /> BACKGROUND: As part of the FY2012-13 Approved Budget, South Advice of Eastern NC, Inc. <br /> was hired to operate the AV equipment for all regular Board meetings and work sessions. <br /> Additionally, Sound Advice has been evaluating the County's AV equipment and has <br /> recommended the upgrading of a large portion of the AV equipment used for meetings. <br /> Over the past 5 years, the AV equipment in the Southern Human Services Center (SHSC) <br /> Meeting Room has required repair and/or replacement. The current AV equipment in the <br /> meeting room is out of date and too costly to repair. Several components of the AV equipment <br /> are also obsolete, out of date, and/or at a critical point of failure. Sound Advice has <br /> recommended that the County upgrade existing AV equipment as soon as possible. <br /> The recommended options to upgrade the equipment are: <br /> 1) Upgrading the projection system at SHSC —This would include the full replacement of all <br /> the display equipment, including projector, wiring for the podium, LCD panels and <br /> necessary interconnections. This would bring everything up to a high quality, HDMI <br /> based standard. The total estimated cost is$46,260.62 <br /> 2) Implementing a video server that supports live streaming from two locations —This would <br /> include a video server and necessary equipment for managing programming for the <br />