Minutes - 20070515 - Laserfiche WebLink

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A motion was made by Commissioner Nelson, seconded by Commissioner Foushee to approve appropriating $925,000 from the 2001 County Parks and Open Space Bond to the Town of Chapel Hill's Southern Community Park for the construction of three soccer fields. VOTE: UNANIMOUS Chair Carey asked Laura Blackmon to draft a letter from him to send to Mayor Foy to notify them of this action, and to incorporate the information that is under the Financial Impact beginning with, "to date", as well as the information in the action that was just taken about the balance due. Commissioner Jacobs said that Chapel Hill also said in a letter that they hoped Orange County would be able to allocate other County money to the greenway that it had committed to. He wanted to acknowledge that the Board recognizes, respects, and will take into account this request. c. Justice Facility Expansion Bid Award and Contract Approval The Board considered awarding a bid not to exceed $10,076,838 and approving a contract with Bordeaux Construction, Inc., Durham, NC for the 40,227-square foot new construction and renovation of the Orange County Justice Facility; and approving the withdrawal of a bid without forfeiture of accompanying bid band from DeVere Construction Company, pursuant to NC GS 143-129.1; and authorizing the Manager to execute change orders as may be required and authorizing the Chair to sign subject to review by the County Attorney. Purchasing and Central Services Director Pam Jones said that this is the culmination of a lot of years' work. She said that the bid tabulation is attached to the abstract, and three bidders were responsive and one was not. The total bid was $10,243,700. The alternates included in the bids include the pavilion for $62,000. There were also some value engineering items totaling $166,862, which will not diminish the value of the project. There are several sustainable design elements, including day-lighting, a geo-thermal system, and energy efficient lighting and toilet fixtures. The rainwater collection system was not recommended because of the cost and the significant payback period. There are also some fairly significant archaeological finds, including a kiln and a well. The funding needed for this is $400,000 more than what the County has. The budget Department has recommended funding this through future CIPs. She spoke of the DeVere Construction bid withdrawal. There was an obvious mistake in how the alternates were priced. DeVere requested that the bid be withdrawn, and staff recommends that this be allowed. Commissioner Gordon said that she was told by one of the architects that Charles Berger did a lot of work on this project. Mr. Berger and some of his family members were killed in an auto accident a few months ago. She suggested a bench or something similar as a remembrance. Pam Jones agreed and said that Mr. Berger was teaching at N. C. State and had his students use this site as a class project. Commissioner Nelson asked about the $400,000 shortfall. Pam Janes said that it is the same thing with the school's overage and it would be brought forth in the CIP. It would essentially be a reimbursement to ourselves. Laura Blackmon said that the money would be encumbered now and it will take two and a half years to spend this money. As funds become available in the next two and a half years as pay-as-you-go, the money will already be dedicated to this project. Commissioner Nelson said that this is his concern. He said that this money will not be available for any other need. He suggested taking this money out of the fund balance or cutting something instead of spending money that is not there. Laura Blackmon said that when the ten-year plan is done, there will be projects shifted, and every year there are additional pay-as-you-go funds.