Agenda - 11-13-2012 - 2 - Laserfiche WebLink

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32 Orange County Effective: January 1, 2013 • Determination as to whether an alternative fuel vehicle will meet the service needs. • Whether an alternative fuel vehicle that will meet the needs is available on State contract; or if not available on State contract otherwise available; or whether a retrofit of a standard fuel vehicle is an option. • Analysis of the purchase and operating costs of the alternative vehicle versus standard fuel vehicle. • Report and recommendation to the County Manager on vehicle acquisition and replacement. • County Manager decision as to the specific vehicle to be acquired. 2. As part of the Item I process, Asset Management Services prepares an annual "Vehicle Replacement Report" which includes recommended priorities for vehicle replacement. This report considers the following factors in prioritizing vehicle replacements: • Miles driven to date (odometer reading). • Mileage (miles per gallon) compared to baseline/industry standards for comparable vehicle. • Repair and maintenance cost per mile for most recent 12 months, compared to baseline/industry standards for comparable vehicles. • Vehicle use (front-line emergency response vehicle versus passenger transportation vehicle). • Overall mechanical assessment by Asset Management Services staff. 3. Vehicles identified for replacement are removed from service within one month of the replacement vehicle being placed in service, except with the written approval of the County Manager for the vehicle to continue in service. J. Monitoring and Reporting 1. The Asset Management Services Department fuel management system provides records of all fuel transactions, whether at the County's fuel station or retail outlets. These data are used to create performance reports. 2. Information is used to benchmark performance: