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48 <br /> B. Agendas <br /> 1. Items for agendas shall be approved by the Parks and Recreation Council Chair <br /> and staff. <br /> 2. Regular meetings of the Council shall be held on the first Wednesday of each <br /> month at a time and location established by the Council. The Council may also <br /> choose to meet bi-monthly by cancelling regular meetings in selected months, as <br /> part of the annual adoption of the meeting schedule. When the regular meeting <br /> day falls on a holiday, the Council may call a special meeting. <br /> 3. Special meetings may be called by the Chair or by written request by two <br /> members of the Council, submitted to the Council or the Chair. Written or oral <br /> notice of ineetings shall be given to all members at least 48 hours prior to the <br /> meeting and shall state the time, place and purpose of the meeting. <br /> 4. Records: The Council shall keep a meeting summary of the proceedings showing <br /> the vote of each member upon each question, or if absent of failing to vote, <br /> indicating such fact, and shall keep records of its examinations and other official <br /> actions, all of which shall be filed in the office of the Department of Environment, <br /> Agriculture, Parks and Recreation and shall be a public record. <br /> 5. Cancellation: The Council may cancel meetings when there is no business for <br /> the Council, or lack of a quorum is determined, by notice from the Chair or staff <br /> provided at least 24 hours prior to the scheduled meeting. <br /> SECTION V. ORIENTATION <br /> A. Attendance <br /> 1. Each member shall attend an orientation presented by the Department of <br /> Environment, Agriculture, Parks and Recreation and/or the officers of the Council <br /> to familiarize the advisory board members with the operation of County <br /> government, and the operating procedures of the advisory board. <br /> 2. Each voting member will be encouraged to complete the orientation within eight <br /> weeks of his or her appointment and participate in at least one site tour or visit <br /> (as deemed practical) <br /> SECTION VI. BY-LAWS <br /> A. By-Laws <br /> 1. Any Bylaws adopted by the Parks and Recreation Council are void and no further <br /> bylaws shall be adopted. Procedure shall be governed solely by this policy <br /> document and the General Advisory Board Policy Document — as well as the <br /> Council rules and procedures found in the Code of Ordinances, Chapter 26. <br /> 2. Should the Parks and Recreation Council determine modifications to policies and <br /> procedures are necessary, the Council may petition the Board of County <br /> Commissioners for such modifications, to be made to this document and the <br /> Code of Ordinances, as applicable. <br /> Appendix 1 —Text of Chapter 26 <br />