Agenda - 09-24-2001 - 1 - Laserfiche WebLink

Browse Search

Review of Policy on Planning and Funding School Capital Projects Background In November 2000, the Commissioners approved a "Policy on Planning and Funding School Capital Projects" that was intended to clarify expectations of the Commissioners in working with the school boards regarding the development of school capital projects. The information provided in Section 1 of this report briefly reviews key components of the policy, including siting and funding school facilities. Section 2 of the report provides information regarding how the items in the previous section relate to new school projects, particularly CHCCS Elementary Schools#9 and #10 and OCS Middle School #3. 1. Siting and Funding School Facilities • Siting of School Facilities As outlined on page 2 of the Policy (Attachment 1f— 1), when Boards of Education identify potential school sites, they are to notify the Commissioners, in writing. At that point, the Commissioners would appoint a representative to work directly with the respective Board of Education as talks and negotiations related to the potential site(s) . progress. • Funding School Facilities Construction of new school facilities and major additions to existing facilities are Level 2 projects. As defined by the Policy, Level 2 projects are those that require several phases to complete, and the Commissioners appropriate funds at the following three stages: • Concept/Pre-Planning Phase — provides funding for preliminary programming and design work that would result in conceptual drawings and preliminary cost estimates. • Planning Phase — includes funding related to siting the facility and construction of infrastructure • Design and Construction Approval Phase — provides funding for final design, equipment, furnishings, non-recurring start-up costs, technology, and project contingency. Upon completion of the project, the last phase, Final Accounting Phase, would provide a reconciliation of actual project expenditures with approved budget.