Agenda 08-14-2001 - 9d - Laserfiche WebLink

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2 . Since suitable additional space in a County owned building is not available, a short-term lease is proposed to accommodate the senior center until such time one can be built. Senior Centers are a proposed component of the proposed November 2001 bond issue. Highlights of the proposed leased premises are as follows: • Approximately 4,000 square feet, of which approximately 3,000 S.F. will be dedicated to active senior programs and 1,000 S.F."upfitted to accommodate the adult day care function to be administered in cooperation with Carol Woods Retirement Community. • Original term of the lease is for five years, beginning September 1, 2001, with an opportunity for one three-year extension if needed. Although a replacement facility is recommended in the November 2001 bond, • Rent: • $11.85 per square foot rent was established as a result of Jerry Passmore obtaining significant donations of materials and labor for the upfit. • $12,500 has been provided by Carol Woods to support part of the rent cost. The County's net rent amount would therefore be approximately $8.73 per square foot. • The lease includes a 3% per year escalation clause. • Utilities are the responsibility of the County. It is anticipated that the Friends of the Central Orange Senior Center will support much of the cost for utilities. • The County will provide normal maintenance to the interior of the facility; Landlord will be responsible for all exterior components of the leased premises; • Parking is included; • Janitorial services are the responsibility of the County. As mentioned earlier in this abstract, partial funding for the replacement Center will be included in the November 2001 bond issue. A five-year lease term is recommended to support a realistic time table for project development. Although some flexibility exists, the following timetable has been historically proven in several other County construction projects: • Approximately 1 year: Site search and acquisition • Approximately 2-3 months: Architect selection (RFP, interviews through BOCC approval) • Approximately 18 month- 2 years: Planning facility, to include an input process for users; regulatory approvals; design development with appropriate comment periods for users, construction document preparation, bidding, BOCC approval. • Approximately 18 months- 2 years: Construction • Approximately 2 months: furnish and relocate facility. In addition, the five-year lease term allowed the Landlord to amortize his portion of the upfit costs over a longer period of time thereby yielding a lower per square foot rent rate. Upon Board of Commissioner approval of the lease, the upfit will commence, with anticipated opening date of the Senior Center no later than November, 2001. FINANCIAL IMPACT: Full year lease costs total $47,400 ($3,950 per month). Should the Senior Center open as anticipated (November 2001), the lease cost for the current fiscal year would be approximately $31,600. Carol Woods has agreed to contribute $12,500 annually towards the cost of the lease with the County providing the remaining funds for the lease and the Friends of the Senior Center