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6 <br /> 3. Travel: Documentation must be detailed, to include date, destination, mileage, <br /> reason for travel, and itemization of expenses. Receipts for parking, tuition, <br /> registration, and lodging are required. Expense vouchers will include the <br /> signature of the employee and supervisor. Travel expenses shall not exceed those <br /> approved by the Grantee county. Travel in permanently assigned county vehicles <br /> purchased with CJPP funds must be documented on a. travel log and kept <br /> available for reviewing during monitoring visits. <br /> 4. Supplies and Other Operating Expenses and Equipment: Documentation must <br /> include purchase order authorization, audited vendor invoices approved by the <br /> project director (and other higher authorizing official, if appropriate). The <br /> Grantee further agrees to maintain a current inventory of all project equipment <br /> onsite at the project location. <br /> 5. Construction and Renovation: Documentation must include contracts for <br /> services, payment rate consistent with contractual arrangement, construction <br /> supply costs and invoices, architectural plans (if appropriate), dates for start and <br /> completion of .projects, detailed billing to indicate services performed and/or <br /> delivered, AND necessary approvals by project director. Any construction or <br /> renovation performed by or for the Grantee shall be made according to local rules <br /> and policies governing such activities, for example building permits. Payment of <br /> rent shall not be made on facilities constructed, renovated or acquired with <br /> NCDOCCJPP grant funds without prior written approval from NCDOCCJPP. <br /> D. Payment and Utilization of Funds: Funds awarded are to be expended only for <br /> purposes and activities covered by the Grantee's approved NCDOCCJPP plan or <br /> application budget. Project funds may not be expended or committed prior to the <br /> grant contract effective date. Project funds disbursement is subject to completion of <br /> requirements set forth as a checklist in the award letter. This checklist of requirements is <br /> incorporated by reference and made a part hereof. Project funds may not be expended <br /> and will not be reimbursed until the Grantee submits its grant award contract signed by <br /> the appropriate official or officials. Project funds will be made available through a <br /> reimbursement procedure as provided by NCDOCCJPP policies and procedures. <br /> Submission of reimbursement requests are required by the fifteenth day of each month <br /> for the expenditures of the preceding month. Project funds may not be expended and <br /> will not be reimbursed until the Grantee has entered all required offender data into <br /> the NCDOCCJPP Information Management System (IMS) and has fully complied <br /> with all other NCDOCCJPP reporting requirements;-including financial reports, <br /> through the month for which reimbursement is being requested. <br /> At no time shall the Grantee request or have on hand funds in excess of the amount <br /> necessary for expenditure within the next ninety days. The balance of grant funds <br /> remaining after the completion of a project as authorized in the approved application will <br /> automatically revert to the NCDOCCJPP account for unrestricted reallocation by the <br /> NCDOCCJPP as provided for in the Criminal Justice Partnership Act. <br /> E. Grant Adjustment: The Grantee must obtain prior written approval from the <br /> NCDOCCJPP for major project changes. These include, but are not limited to the <br /> Page 5---July 1,2001 to June 30,2002 <br />